Administration and Finance Manager

Position Overview

The Administration and Finance Manager is a key leadership position responsible for overseeing the financial operations and administrative services of the Freeport Park District. This role ensures fiscal accountability, manages payroll and billing processes, and provides critical administrative support, including serving as Secretary to the Board of Commissioners. The ideal candidate will be detail-oriented, organized, and capable of managing multiple responsibilities efficiently.

Key Responsibilities

Financial Management

* Maintain accurate financial records, including accounts payable, accounts receivable, payroll, and general ledger.

* Prepare financial reports, budgets, and forecasts for review by the Executive Director and Board of Commissioners.

* Manage the annual audit process and ensure compliance with applicable financial regulations.

* Monitor and reconcile bank accounts and financial transactions.

* Oversee cash flow, investments, and fund allocations in alignment with park district policies.

Payroll and Billing

* Administer payroll processing, ensuring compliance with federal and state regulations.

* Handle billing operations for park district programs, facilities, and services.

* Ensure accurate record-keeping for employee benefits and deductions.

Administrative Services

* Coordinate and manage administrative functions, including records retention, correspondence, and office operations.

* Oversee human resources policies and procedures for performance management, benefit administration, and compensation planning.

* Maintain personnel files and assist with human resources documentation as needed.

* Serve as the primary point of contact for administrative inquiries from staff and external stakeholders.

* Oversee front desk operations for communication with the public by phone or in person.

Board of Commissioners Support

* Serve as Secretary to the Board of Commissioners, preparing agendas, meeting minutes, and official documentation.

* Ensure compliance with Open Meetings Act requirements and maintain board records.

* Assist the Executive Director in preparing board presentations and reports.

Compliance and Policies

* Ensure compliance with local, state, and federal regulations, including tax reporting and employment laws.

* Develop, update, and implement financial and administrative policies and procedures.

Other Duties

* Notary Public for the State of Illinois.

Qualifications

Bachelor’s degree in accounting, finance, business administration, or a related field.

Minimum of 3–5 years of experience in financial management, bookkeeping, or administration, preferably in a public or nonprofit organization.

Experience with payroll and billing systems is required.

Preferred Skills

Proficiency in accounting software and Microsoft Office Suite (Excel, Word, and Outlook).

Strong knowledge of budgeting, financial reporting, and internal controls.

Excellent organizational and time management skills.

Ability to communicate effectively, both verbally and in writing, with diverse stakeholders.

Familiarity with Illinois park district operations, laws, and regulations is a plus.

Working Conditions

Work is performed in an office setting.

Requires occasional evening work for meetings.

Job Type: Full-time

Pay: $62,000.00 - $71,500.00 per year

Benefits:

• 401(k) matching
• Health insurance
• Paid time off

Schedule:

• Monday to Friday

Experience:

• financial management: 3 years (Preferred)
• office management: 2 years (Preferred)

Work Location: In person

Salary : $62,000 - $71,500