What are the responsibilities and job description for the Healthcare Administrative Secretary position at Fresenius Medical Care?
PURPOSE AND SCOPE :
Performing general office duties incorporating a variety of basic and routine clerical and secretarial duties in a clinical environment.
PRINCIPAL DUTIES AND RESPONSIBILITIES :
- Under direct / close supervision, performs a variety of basic and routine clerical and secretarial duties. These may include but are not limited to :
- Preparing and typing routine correspondence, form letters and reports
- Answering telephone & routing calls to the appropriate person,
- Greeting visitors and patients as applicable and conducting them to the appropriate location or person as needed.
- Setting up and maintaining filing systems and basic databases as applicable.
- Completing forms and reports as required by the various company offices and outside vendors and agencies.
- Recording the minutes of meetings and providing the resulting documents as necessary.
- Making copies of correspondence and other printed matter as required by manager.
- Preparing purchase orders using the appropriate software application.
- Assisting with department / facility accounts receivable and accounts payable functions and responsibilities as needed.
- Distributing incoming mail.
- Maintaining calendar and daily schedules.
- Scheduling appointments & arranging meetings.
- Maintaining inventory of the necessary office forms and supplies.
- Assisting with various basic personnel administrative functions as needed.
- Acting as backup to other clerical personnel in office as needed.
- Assists in the collection of Patient Statistical Profile and Continuous Quality Improvement Data.
- Assists with month-end reporting requirements
- Assists in auditing records for ongoing compliance with medical records standards.
- Maintains accurate records of hospitalization, patient travel, etc. to facilitate coordination of patient scheduling, ancillary testing, etc.
Prepares medical records for facsimile or mail related to travel, transplant, disability and others.
Additional responsibilities may include focus on one or more departments or locations. See applicable addendum for department or location specific functions.
PHYSICAL DEMANDS AND WORKING CONDITIONS :
EDUCATION :
EXPERIENCE AND REQUIRED SKILLS :
EO / AA Employer : Minorities / Females / Veterans / Disability / Sexual Orientation / Gender Identity
Fresenius Medical Care North America maintains a drug-free workplace in accordance with applicable federal and state laws.
EO / AA Employer : Minorities / Females / Veterans / Disability / Sexual Orientation / Gender Identity
Fresenius Medical Care North America maintains a drug-free workplace in accordance with applicable federal and state laws.
