Executive Assistant

Fresh Tape Media is in need of a highly competent Executive Assistant to provide personal and business support for our Executive Leadership team. Our Denver-based creative production company works with clients throughout the US and abroad to bring their ideas to life. No idea is too wild for us. From concepting and social management, to video and photo content creation, to fabrication at tentpole events - we do it all. If you enjoy working in a fast-paced environment with a team that is passionate about their clients and what they do - this job is for you!

The Executive Assistant/Personal Assistant will play a key role in supporting the CEO and General Manager by efficiently managing their day-to-day tasks and ensuring smooth operations. Responsibilities include, but are not limited to, managing schedules, handling email communications, assisting in office maintenance/supply management/infrastructure, and assisting with personal tasks as needed.

 You will need to be extremely organized and driven in order to have a positive impact on helping us to continue growing a successful company.

Responsibilities include:

• Organize and manage the CEO’s schedule, ensuring seamless coordination of appointments and commitments.
• Create detailed travel itineraries, including flights, accommodations, and meetings.
• Assist with daily tasks and office needs, both in-our Denver, Colorado (in person) and NYC offices (remotely). 
• Provide comprehensive personal and business support to the CEO and GM, as needed.
• Schedule and coordinate calls and meetings for both the CEO and GM.
• Keep the team updated on the CEO and GM’s schedules to ensure smooth workflow.
• Assist with any personal tasks for the CEO and GM as required.
• Greet and welcome guests, directing them to the appropriate contacts.
• Schedule and coordinate vendors for office-related services.
• File receipts, manage expense reports, and assist with budgeting.
• Maintain office supplies, anticipate needs, and ensure timely replenishment.
• Transcribe calls and meetings for the CEO and GM.
• Perform other ad hoc tasks as they arise during business operations.

Qualifications Needed:

• Proven experience as an Executive or Personal Assistant.
• Exceptional organizational skills with keen attention to detail.
• Ability to multitask and manage competing priorities effectively.
• Excellent verbal and written communication skills.
• Proactive mindset with strong prioritization capabilities.
• Strong writing and editing abilities.
• Solid understanding of office procedures and protocols.
• Proficient in Google Calendar, Gmail, and Microsoft Office or Google Sheets.
• Experience handling sensitive client information with discretion and confidentiality.
• Excellent research and information-gathering skills.
• Strong memory retention and ability to recall details.
• Strong analytical, reasoning, and math skills.
• Excellent time management and ability to meet deadlines.
• Confident presentation skills.
• Professional, articulate, and well-spoken.
• Friendly, approachable personality with excellent interpersonal skills.
• Valid driver’s license with a clean driving record.
• Reliable access to a vehicle on a daily basis.
• High emotional intelligence and strong social awareness.
• Creative skills (video editing, design, etc) a plus but not required.