What are the responsibilities and job description for the Account Clerk II/III position at Fresno County Superior Court?

Salary : $40,685.00 - $57,387.00 Annually

Location : Main Courthouse 1100 Van Ness Avenue Fresno, CA

Job Type : Full-time

Job Number : FSC00618

Department : Fiscal-Accounting

Opening Date : 01 / 27 / 2025

Closing Date : 2 / 7 / 2025 4 : 00 PM Pacific

Description

Tentative Recruitment Activity Dates

Written Exam - Thursday, February 20, 2025

Selection Interview - Thursday, February 20, 2025 or Friday, February, 28, 2025

DEFINITION : Under general direction of the Principle Accountant, the manager of the Fiscal Accounting Department, the Account Clerk performs a variety of accounting work; and performs related duties as assigned.

DISTINGUISHING CHARACTERISTICS : Incumbents in the Account Clerk series perform above average financial and statistical recordkeeping / bookkeeping tasks involving the use of independent judgement, accuracy, and the ability to meet deadlines; general clerical work, however, the majority of time is involved with accounting tasks.

Typical Tasks

REPRESENTATIVE DUTIES : The information below is meant to serve as samples of essential job functions and responsibilities for this classification. This list is neither inclusive nor exclusive, but indicative of several types of duties performed.

Typical tasks :

Maintains departmental appropriation, expenditure and revenue records, including monitoring budget units, contracts and accounts, checking and balancing records for arithmetic errors, completeness of budget codes and preparing forms to transfer funds;
Posts financial transactions including distributing costs of payments to various accounts; posting to accounts, journals, and ledgers; and making adjustments to accounts;
Review of accounts for proper payments, charges, and statement detail; make adjustments to accounts and balances; resolving or reconciling discrepancies between payments, receipts or accounts;
Audits charges including checking and verifying codes and fees for conformity to laws, rules, or regulations;
Prepares or assists in preparing reports including preparation of financial reports, statements, and periodic reports on condition of appropriation, accrual, receipts, contracts, demands payable and accounts receivable; and completes various forms and documents;
Obtains information from the public including vendors and other departments as well as provides information concerning accounts, contracts, budgets and financial transactions;
Determines which account to credit with unidentified payment, determines validity of or liability for bills or charges, processes refunds on overpayments, assists in preparing information for budget, and prepares transfer of funds; and
Perform other duties as assigned.

Minimum Qualifications

MINIMUM QUALIFICATIONS :

Education :

Level II / III : Graduation from High School or G.E.D equivalent.

Experience :

Level II : One (1) year of full-time accounting experience.

Level III : Three (3) years of full-time accounting experience, at least one (1) year of which must be gained at Fresno Superior Court.

Other : 1. Excel spreadsheet experience.

2. Ability to operate a 10-key machine or calculator.

License : Possession of valid Class "C" California Driver's License may be required.

Additional Information

EXPECTED KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of :

Accounting principles, practices and methods;

Accounts payable, accounts receivable, cash handling and purchasing;

Court policies and procedures; pertinent laws, rules, and goals; awareness of the objectives of the Court;

Effective written communication, including correct grammar, spelling, punctuation and sentence structure; and

Modern office practices and procedures and filing systems; computer applications including Excel, Word, Outlook.

Skill and Ability to :

Maintain regular and consistent work hours;

Operates standard office equipment including operation of a 10-key, computer-related equipment, multi-line telephone system, and other equipment;

Oral Expression : The ability to communicate information and ideas in speaking so others will understand;

Oral Comprehension : The ability to listen and to understand information and ideas presented through spoken words and sentences;

Written Expression : The ability to communicate information and ideas in writing so others will understand;

Written Comprehension : The ability to read and understand information and ideas presented in writing;

Establish and maintain effective working relationships at all levels within the organization;

Accomplish job assignments independently; and

Learn new work processes and procedures and deal effectively with other departments as well as the public.

WORKING CONDITIONS : These characteristics are representative of those that must be met, or are encountered, by an employee while successfully performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands :

Strength, dexterity, coordination and vision to use a keyboard, 10-key, computer monitor and other office equipment on a daily basis and for extended periods of time;

Fine finger manipulation, dexterity and coordination to handle files and single pieces of paper;

Forceful and repetitive gripping, grasping, and pinching;

Occasional lifting and carrying of objects weighing up to 25 lbs. such as files, stacks of paper, and other materials;

Frequent reaching for items on shelves, above, at and below desk / shoulder level;

Exerts up to 20 lbs. of force occasionally, and / or up to 10lbs of force frequently, and / or a negligible amount of force constantly to move, torque, twist, push and pull objects;

Frequently sit for extended periods; frequently stand for extended periods; and frequently walk, move, bend, stoop, lift and stretch;

Able to move to different locations such as, but not limited to : various departments, other court facilities, and desk assignments based on the operational needs of the Court;

Must be able to traverse inside and outside over uneven ground and pavement;

Perform repetitive writing, typing, copying, filing, scanning and document stamping;

Employees are regularly required to verbally communicate, both in person and by telephone; and

Corrected hearing and vision to normal range.

BACKGROUND INVESTIGATIONS : Convictions, depending on the type, number and date, may be disqualifying. Court employees shall be subject to a modified background investigation and fingerprinting. False statements or omission of facts regarding background or employment history may result in disqualification or dismissal.

Request for Reasonable Accommodations : The Superior Court of California, County of Fresno is an equal opportunity employer and is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and the Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process may contact the Human Resources Department at (559) 457-2050 or via email at . Individuals with hearing and / or speech impairments may also contact Human Resources for this position through the use of the California Relay Service by dialing 711.

Medical, Dental, Vision, and Prescription health benefits :

Choice of Blue Shield (HMO, PPO, HDHP) or Kaiser (HMO, HDHP) health plans effective on your first day of employment. Choice of Delta Dental DPPO or Metlife Dental DHMO plans effective on your first day of employment. Vision coverage through Superior Vision or Kaiser Vision is also available effective on your first day of employment. The Court pays towards employee coverage plus an additional amount per year for family health benefit premiums.

Flexible Spending Accounts :

Medical and dependent care reimbursement accounts available. Set pre-tax dollars aside to pay for eligible medical, dependent care, and qualified parking expenses.

Basic Life / AD&D Insurance :

15,000 Basic Group Life / AD&D insurance provided by employer.

Short Term Disability Insurance (STD) :

STD administered through California State Disability Insurance (SDI).

Retirement :

The Fresno Superior Court participates in the Fresno County Employees Retirement Association (FCERA). Placement in Benefit Tier I or Tier V is contingent upon a candidate's recent employment circumstances. Additionally, FCERA has reciprocity with several California public retirement systems. More information about FCERA can be found at Retirement benefits are integrated with Social Security.

Vacation / Sick :

Paid Time Off (PTO) is initially accrued at the rate of approximately 17 days per year based on being on a continuous paid status; pro-rated for hours worked. Accrual rate increases based on length of service.

Paid Holidays :

The following is a schedule of Court recognized paid holidays for Court employees :

January 1 - New Year's Day

Third Monday in January - Martin Luther King, Jr. Day

February 12 - Lincoln's Birthday

Third Monday in February - President's Day

March 31 - Cesar Chavez' Birthday

Last Monday in May - Memorial Day

June 19 - Juneteenth

July 4 - Independence Day

First Monday in September - Labor Day

November 11 - Veteran's Day

Last Thursday in November - Thanksgiving Day

Friday following Thanksgiving

December 25 - Christmas Day

Additional Benefits Available :

Employee Assistance Program (EAP)

Deferred Compensation (457b, 457 Roth)

Group Universal Life Insurance

Cancer Insurance

Heart & Stroke Insurance

Home and Auto Insurance

Identify Theft Protection

Accident Insurance

Tuition Reimbursement

Salary : $40,685 - $57,387

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