Account Clerk II/III

Description

Typical Tasks

REPRESENTATIVE DUTIES: The information below is meant to serve as samples of essential job functions and responsibilities for this classification. This list is neither inclusive nor exclusive, but indicative of several types of duties performed.

Typical tasks:

• Maintains departmental appropriation, expenditure and revenue records, including monitoring budget units, contracts and accounts, checking and balancing records for arithmetic errors, completeness of budget codes and preparing forms to transfer funds;
• Posts financial transactions including distributing costs of payments to various accounts; posting to accounts, journals, and ledgers; and making adjustments to accounts;
• Review of accounts for proper payments, charges, and statement detail; make adjustments to accounts and balances; resolving or reconciling discrepancies between payments, receipts or accounts;
• Audits charges including checking and verifying codes and fees for conformity to laws, rules, or regulations;
• Prepares or assists in preparing reports including preparation of financial reports, statements, and periodic reports on condition of appropriation, accrual, receipts, contracts, demands payable and accounts receivable; and completes various forms and documents;
• Obtains information from the public including vendors and other departments as well as provides information concerning accounts, contracts, budgets and financial transactions;
• Determines which account to credit with unidentified payment, determines validity of or liability for bills or charges, processes refunds on overpayments, assists in preparing information for budget, and prepares transfer of funds; and
• Perform other duties as assigned.

Minimum Qualifications

MINIMUM QUALIFICATIONS:

Education:

Level II/III: Graduation from High School or G.E.D equivalent.

Experience:

Level II: One (1) year of full-time accounting experience.

Level III: Three (3) years of full-time accounting experience, at least one (1) year of which must be gained at Fresno Superior Court.

Additional Information

EXPECTED KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of:

• Accounting principles, practices and methods;
• Accounts payable, accounts receivable, cash handling and purchasing;
• Court policies and procedures; pertinent laws, rules, and goals; awareness of the objectives of the Court;
• Effective written communication, including correct grammar, spelling, punctuation and sentence structure; and
• Modern office practices and procedures and filing systems; computer applications including Excel, Word, Outlook.

• Maintain regular and consistent work hours;
• Operates standard office equipment including operation of a 10-key, computer-related equipment, multi-line telephone system, and other equipment;
• Oral Expression: The ability to communicate information and ideas in speaking so others will understand;
• Oral Comprehension: The ability to listen and to understand information and ideas presented through spoken words and sentences;
• Written Expression: The ability to communicate information and ideas in writing so others will understand;
• Written Comprehension: The ability to read and understand information and ideas presented in writing;
• Establish and maintain effective working relationships at all levels within the organization;
• Accomplish job assignments independently; and
• Learn new work processes and procedures and deal effectively with other departments as well as the public.

• Strength, dexterity, coordination and vision to use a keyboard, 10-key, computer monitor and other office equipment on a daily basis and for extended periods of time;
• Fine finger manipulation, dexterity and coordination to handle files and single pieces of paper;
• Forceful and repetitive gripping, grasping, and pinching;
• Occasional lifting and carrying of objects weighing up to 25 lbs. such as files, stacks of paper, and other materials;
• Frequent reaching for items on shelves, above, at and below desk / shoulder level;
• Exerts up to 20 lbs. of force occasionally, and/or up to 10lbs of force frequently, and/or a negligible amount of force constantly to move, torque, twist, push and pull objects;
• Frequently sit for extended periods; frequently stand for extended periods; and frequently walk, move, bend, stoop, lift and stretch;
• Able to move to different locations such as, but not limited to: various departments, other court facilities, and desk assignments based on the operational needs of the Court;
• Must be able to traverse inside and outside over uneven ground and pavement;
• Perform repetitive writing, typing, copying, filing, scanning and document stamping;
• Employees are regularly required to verbally communicate, both in person and by telephone; and
• Corrected hearing and vision to normal range.

Request for Reasonable Accommodations: The Superior Court of California, County of Fresno is an equal opportunity employer and is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and the Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process may contact the Human Resources Department at (559) 457-2050 or via email at hr@fresno.courts.ca.gov. Individuals with hearing and/or speech impairments may also contact Human Resources for this position through the use of the California Relay Service by dialing 711.