Office Manager - Garden City

The Company:

Friedman Vartolo LLP is a rapidly growing New York based real estate and default services law firm with 250 employees across six states. The firm prides itself not solely on its superior legal product, but also on its innovative approach to business and problem solving. We offer a fresh, fast-paced energy, with a startup vibe.

The Position:

Friedman Vartolo LLP is seeking a skilled Office Manager to oversee daily mailroom operations, including managing the automated mail program, distributing workloads, and ensuring timely delivery of outgoing mail. The ideal candidate will supervise document production, maintain office supplies, and ensure the proper maintenance of office equipment. Strong communication skills are essential for liaising with building management, vendors, and assisting with social event coordination. Additionally, the Office Manager will identify process improvements, manage office errands, maintain a clean environment, and support the performance management of direct reports. This role is perfect for someone who thrives in a fast-paced, collaborative environment.

Key Responsibilities:

• Oversee daily mail operations, including but not limited to managing automated mail program, ensuring appropriate workload distribution, and overseeing timely delivery of outgoing mail.
• Supervise document printing, production, and preparation, assisting team when needed.
• Maintain and timely management of supply inventory of the office, kitchen, and mailroom. Ensure proper maintenance of office equipment/appliances.
• Assist with communication with building management in all offices regarding simple inquires and acting as liaison for complex issues.
• Communicate with vendors regarding supplies and services; ensure accurate and timely correspondence.
• Identify and implement process improvements for mail handling and office services to enhance efficiency.
• Manage and perform errands as needed, including the delivery of documents and other office-related tasks.
• Assist in coordination of social events with administrative departments.
• Responsible for ensuring office is maintained to the highest degree of order and cleanliness.
• Participate in performance management of direct reports; including but not limited to performance reviews, coaching, and development.

Requirements:

• Minimum of four years of experience in office management or a similar role, with a strong background in mail room operations.
• Proven ability to manage multiple tasks, prioritize effectively, and maintain high organizational standards.
• Advanced computer skills; familiarity with mail processing systems and office software.
• Excellent verbal and written communication skills; ability to interact professionally with staff and vendors.
• Excels at working in a fast-paced environment.
• Proficient in streamlining workflow processes
• Experience people leader, managing remote staff a plus.
• Willing to travel as needed to alternate office locations.
• Capable of lifting heavy items and managing materials up to 50 pounds.
• Flexible, adaptable, and accountable with a proactive approach to problem-solving and process improvement.

Compensation/Benefits

We offer a compensation package that will be commensurate with experience and a competitive benefits package including medical, dental, vision, flex spending, 401k and gym/fitness membership reimbursement.

ADA Compliance

Consistent with the Americans with Disabilities Act (ADA), it is the policy of Friedman Vartolo to provide reasonable accommodations when requested by a qualified applicant or candidate with a disability, unless such accommodation would cause an undue hardship for Friedman Vartolo. If you require a reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact Recruitment at recruitment@friedmanvartolo.com to request an accommodations.

Location

Garden City, office