Fleet & Facilities Coordinator - Full Time - Santa Rosa

Description

Summary:

The Fleet & Facilities Coordinator is a Values-based Leader that will contribute to the Maintenance Department in a supervisory position under the direction of the Fleet & Facilities Manager.  The Fleet & Facilities Coordinator will champion safety for the department, supervising, coaching and mentoring the Maintenance Technicians.  This hands-on Leader will spend 70% of their time in Friedman’s locations working on daily repairs and equipment maintenance. The Fleet & Facilities Coordinator is also responsible to build a team environment, develop individual Team Members, identify opportunities to improve processes to increase efficiency, partner with internal cross-functional partners and vendors, and ensure the needs of internal customers are met in a timely manner.  

Essential Duties and Responsibilities: 

Leadership

• Build a service culture through in-the-moment coaching, guidance, and staff motivation to ensure consistent delivery of a superior level of service
• Identify opportunities for process improvement to increase efficiency and effectiveness of Maintenance Team
• Build strong cross-functional relationships as a representative of the Maintenance Team with departments throughout the Company

Supervision & Development

• Mentor, coach and train staff on technical, professional, and interpersonal service skills to develop and strengthen the team
• Oversee day-to-day activities of team
  • Triage Maintenance Work Orders, determine appropriate work distribution, prepare work schedules, and expedite workflow for Maintenance Team Members
• Collaborate with Fleet & Facilities Manager and Team Members to determine effective and efficient personal development plans, career pathing and motivate Team Members to accomplish work goals
• Assess Maintenance Technicians skills, product knowledge and assign learning or training assignments as necessary

• Responsible for completing performance reviews, performance coaching, feedback, and disciplinary actions for Maintenance Technicians
• Responsible for preparing schedules, timecard approval processes, and attendance management for Maintenance Team Members
• On board and train or arrange appropriate training for all assigned Team Members to ensure proficiency and accuracy of work processes and procedures, customer service, product knowledge and Company policies

• Assign duties and follow up with Maintenance Technicians to ensure timely completeness and accuracy of work and follow up on urgent or difficult issues  

• Spot check Technician’s repairs internally and train as needed
• Subject Matter Expert with the ability to teach the proper way to set up, operate and maintain machine tools /equipment such as: grinder, drill, and panel saw, table saw, cutting torch, welding equipment to cut or join metal parts, repair and/or fabricate machine parts, jig, fixtures, and tools, produce materials list, layout, and fabricate various projects out of wood, steel, and other materials using shop equipment
• Administer and/or recertify Heavy Equipment Training, including Manitou and Donkeys for Team Members

Facilities Maintenance

• Schedule and perform routine maintenance of HVAC systems, water systems, generators, fire systems, pest control, solar system, building maintenance as needed for all locations
• Oversee, spot check, and maintain a clean, safe working environment and physical buildings for the Maintenance Department in all locations
• Oversee the removal and maintenance of vegetation on store premises, keeping stores to standard of appearance
• Intermediate level understanding of AC/electrical operation and safety procedures to perform A/C electrical repairs and maintenance
• Oversee the installation, diagnoses, and repairs of D/C or A/C electrical, such as conduits, wiring, and electrical and electronic components of machinery and equipment, electric motors, gas garden equipment, and small engines
• Oversee lay-out, installation, and maintenance of pipe systems and related hydraulic and pneumatic equipment, repairs and replacement of gauges, valves, pressure regulators, and related equipment
• Coordinate repairs with outside vendors
• Responsible for reviewing equipment records are properly documented and retained in accordance with regulations
• Review maintenance invoices and code them with the General Ledger account code to properly bill them to the department when sent from Accounts Payables

Fleet Maintenance

• Partner with manager to purchase Company vehicles and equipment to meet current standardizations
• Oversee Truck Service Calendar and all BIT services and records for the locations
• Partner with Logistics Manager regarding delivery trucks and equipment regarding service and maintenance
• Review truck service calendar for BIT inspections and servicing of delivery trucks, this will ensure we maintain compliance with DOT and FMCSA regulations
• Responsible for overall service and maintenance of Company vehicles within specified time parameters. 

Safety & Compliance

• Promote a safety culture within all business channels and store, recognizing, praise, correct safe/unsafe behaviors
• Follow OSHA, EPA, NFPA and local building codes
• Perform and train Lockout/Tagout procedures and equipment safeguards and verify procedures are followed by Maintenance Techs and outside vendors
• Verify PPE is used at all times by all Team Members within all locations
• Maintain and safely dispose of defective and damaged products that become hazardous materials

Qualifications:        

• High school diploma or general education degree (GED)
• 3 years of experience Supervising a team
• 5 years related experience and/or training; or equivalent combination of education and experience
• Valid driver’s license and ability to operate vehicles

Knowledge, Skills, and Abilities:

• Strong computer skills with ability to work within multiple systems throughout the work day
• Proficient in Microsoft Outlook, Word, Excel, Teams and OneNote
• Ability to seamlessly navigate a work order system
• Maintains a professional presentation and an ability to work within, and coach/mentor and lead, a team in a collaborative atmosphere
• Innovative thinker with a strong disposition to solve problems, thinking outside the box to complete requests as needed
• Ability to make independent decisions and serve as back up to Fleet & Facilities Manager
• Ability to supervise, teach and train others in a positive manner on the repair of HVAC, electrical, plumbing equipment
• Perform carpentry, repair work, construction, and renovation work
• Use of basic construction materials and light construction equipment, machines, and power tools with ability to train others
• Strong knowledge of preventive maintenance and safe operations of Company vehicles and equipment
• Previous experience and knowledge of proper handling, retention, and disposal procedures in accordance with Globally Harmonized System (GHS), Safety Data Sheets (SDS), State and Federal Guidelines
• Knowledge of hazards associated with the work and proper safety precautions

Main location is based out of the Santa Rosa Friedman’s store, with frequent travel to other FHI locations.

Competencies:

Language Skills:

Ability to read and comprehend simple instructions, short correspondence, and memos.  Ability to write simple correspondence.  Ability to effectively present information in one-on-one and small group situations to customers, clients, and other Team Members of the organization.

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.  Ability to deal with problems involving a few concrete variables in standardized situations.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the Team Member is regularly required to stand; use hands to finger, handle, or feel; reach with hands and arms; stoop, kneel, crouch, or crawl and talk or hear. The Team Member is frequently required to walk and climb or balance. The Team Member must occasionally lift and/or move up to 75 pounds. Specific vision abilities required by this job include close vision and distance vision.

Work Environment

The work environment characteristics described here are representative of those a Team Member encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the Team Member is regularly exposed to moving mechanical parts; high, precarious places; fumes or airborne particles; toxic or caustic chemicals and outside weather conditions. The Team Member is frequently exposed to vibration. The Team Member is occasionally exposed to risk of electrical shock. The noise level in the work environment is usually loud.

Qualifications

Salary : $28 - $38