What are the responsibilities and job description for the Office Coordinator position at Friendly Academy?
The Office Coordinator will be a welcoming face for Friendly Academy. This vital role supports school operations while creating a warm, service-driven environment for students, families, and staff. Rooted in love, hospitality, and care, the Coordinator ensures every interaction reflects our school’s commitment to excellence.
Description
Position: Office Coordinator
Organization: Friendly Academy
Location: St. Louis, MO
Work Model: In-person / 12 months
Salary: $40,000
The Opportunity
Friendly Academy is a new K-5 charter school in St. Louis, MO. Friendly Academy's mission is to equip students with a quality and holistic education rooted in love. Partnering with the community and families, Friendly Academy empowers all students to live purpose-driven lives by using their gifts and talents to make a positive difference in their families, their communities, and the world.
As we prepare for a strong launch, Friendly Academy is seeking an Office Coordinator to play a key role in supporting our school’s growth and operations. This position is essential in creating a welcoming and organized environment that reflects our commitment to student success and family partnership. At Friendly Academy, we strive to be known for our abundance in service and hospitality, always going above and beyond what families and staff expect. The Office Coordinator will be the heart of this mission, ensuring that every interaction, whether with students, staff, or families, is rooted in warmth, care, and a commitment to service excellence.
Who You Are
- Organized and Detail-Oriented: You excel in managing multiple tasks and ensuring everything runs smoothly.
- Strong Communicator: You have excellent verbal and written communication skills, ensuring clarity and professionalism in all interactions.
- Customer Service-Focused: You create a welcoming atmosphere and support students, families, and staff with professionalism and warmth.
- Tech-Savvy: You are comfortable using Goggle Workspace and other digital tools to maintain records and streamline processes.
- Problem-Solver: You anticipate needs, proactively address challenges, and find solutions that keep the office running efficiently.
Responsibilities
Front Office Management
- Serve as the first point of contact for visitors, students, and families, ensuring a welcoming and professional reception.
- Manage all incoming communications, including phone calls, emails, mail, and faxes.
- Maintain a clean, organized, and efficient front office area.
Administrative Support
- Provide secretarial and scheduling support to the lead team including calendar management, correspondence, and governance.
- Assist with student record-keeping, scheduling, and data entry.
- Transcribe dictation, distribute mail, and help manage school-wide communications.
- Planning and supporting logistics and set up for school events and activities as needed
Office Operations
- Oversee the day-to-day functions of the school office to ensure efficiency.
- Manage office supply inventory and place orders as needed.
- Ensure all administrative tasks align with school policies and procedures.
- Assist with maintaining the Student Information System (SIS), including ensuring accurate data entry, student records, and updates on attendance and grades.
At Friendly Academy, we believe that every team member plays a vital role in our student recruitment efforts. Engaging in student recruitment is not only about increasing enrollment but also about fostering a strong, inclusive school community that reflects our values and mission. Employees actively participating in recruitment help build trust with families, showcase our commitment to personalized education, and ensure that we attract students who will thrive in our holistic and supportive environment. By involving all staff in recruitment, we leverage diverse perspectives and talents, creating a unified approach to welcoming and nurturing our students.
Required Qualifications
- High school diploma or equivalent (Associate’s or Bachelor’s degree preferred).
- Minimum of 2 years of administrative experience, preferably in a school setting.
- Proficiency in Google Workspace and general office equipment.
- Strong organizational, multitasking, and problem-solving skills.
- Excellent verbal and written communication skills.
- Friendly, professional demeanor with a commitment to exceptional customer service.
Preferred Qualifications
- Experience working in educational settings, particularly in K-5 schools.
- Familiarity with student information systems and educational software.
- Bilingual abilities are a plus.
What we offer you:
- Join a school community where love is the center of our education model without deprioritizing academic rigor and excellence.
- A school culture that promotes wellness by serving the whole child and adult through community partnerships and monthly wellness days.
- The opportunity to innovate and be a part of a founding team that creates the landscape for strong student outcomes.
- Professional development based on growth areas and interests.
- Earn competitive compensation, pension, health, dental, and vision benefits.
Employment Status
Full-time, exempt position. Reports to the Director of Operations.
Contact
careers@friendlyacademy.org
Friendly Academy does not discriminate on the basis of race, color, religion, gender, sex (including pregnancy, sexual orientation, or gender identity or expression), citizenship, ethnic or national origin, age, disability, military status, veteran status, genetic information or any legally protected status in any of its employment practices, educational programs, services or activities. Reasonable accommodations may be made to enable individuals with disabilities to perform essential duties.
This job description is intended to accurately reflect the duties, responsibilities and requirements of the position. It is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with the position. The Board reserves the right to modify, add, or remove duties and assign other duties as necessary.
Salary : $40,000
