AD Manager-DOL Auditor

REPORTS TO: SR Director of Adult Day Service

SUMMARY: Develops, coordinates, and monitors all Adult Development activities. Supervision of all AD Instructors and Service Coordinators

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Reviews all Individual Program plans for clients, assuring all licensing guidelines are met.
• Assists Administrative Support-AD and Service Coordinator in writing goals/objectives as needed.
• Reads/signs all Quarterly Progress reports completed by Administrative Support-AD/Service Coordinator on clients assigned to caseloads.
• Assures all necessary information updated in client's files to ensure services provided within DDS/Medicaid licensing guidelines.
• Responsible for minimum 10% audit of Adult Development (AD) files monthly to ensure compliance with licensing agencies.
• Develops forms/tracking sheets for AD program as needed. All form changes approved by QA department before implementation.
• Assures service coordinators complete all necessary documentation and turn it into Administrative Assistant all for billing D&E.
• Attends POCA meetings of Residential/Waiver clients as needed and annual IPP meetings for other clients. Service Coordinator advises time/place.
• Assures all instructors complete and submit AD sheets correctly and on time.
• Works with Weekend AD Committee to organize/supervise all weekend special events for adults.
• Develops monthly calendar of AD classes as part of Adult Recreation program including times/locations. Completes calendar minimum of one (1) week before end of current month.
• Disperses completed calendar to Non-Residential client families, Community Service Coordinator, and facility managers for scheduling clients' classes.
• Trains other staff on conducting activities scheduled for AD classes as needed.
• Receives BIR's on all clients. Assists in handling behaviors, collects data for meetings/quarterly reports.
• Updates/tracks all clients' DDS, Medicaid, and DOL required paperwork with assistance from Administrative Support-AD/Service Coordinator, including physicals, PCs, Face sheets, Social History forms, permissions, etc.
• Works closely with Service Coordinator obtaining information on new referrals and provides information to Admissions Committee.
• Meets weekly with Service Coordinator, Administrative Support-AD, Quality Coordinator, and Program/Intervention Specialist to address client issues.
• Meets with all Service Coordinator/Community Supports Directors, as needed to assure sharing of information.
• Meets regularly with ADDT management team to assure smooth operation of program.
• Meets weekly with Program Coordinators and AD Instructors to ensure activities scheduled and carried out, staffing concerns, training, client issues, etc. addressed.
• Assists instructors with developing Lesson Plans and assures weekly curriculum by classes is completed and submitted for review. Completes regular monitor functions in each class to assure appropriate programming is occurring. Monitoring should occur at least 2 times a month in each class for a period of not less than 30 minutes. Completes monitoring report and shares with Assistant VP.
• Works with instructors on teaching techniques and strategies to use in the classes.
• Works with volunteers/professionals in the community to incorporate speakers on special topics into program development at day program.
• Coordinates teacher planning time and coverage as needed.
• Works with Program Coordinator in managing all personnel issues arising in AD sites, including hiring, disciplining, and evaluating staff.
• Handles program daily checks to ensure clients engaged in meaningful activities at all times.
• Assists with conducting monthly staff meetings.
• Approves all purchases for AD program.
• Tracks and completes staff evaluations to assure they are current.
• Assists with development of yearly budgets for AD program. Reviews monthly financials to assure AD program remains within budget.
• Supervises Adult Education/Adult Development employees, including subordinate floor supervisors and Service Coordinator(s) in accordance with FCC policies and applicable laws.
• Responsible for overall staff direction/coordination/evaluation, including interviewing, hiring, training; work planning/assigning/direction; appraising performance, rewarding/disciplining; addressing complaints/resolving problems.
• Assists with marketing of AD Program to the general community.
• Networks with local public schools regarding special education activities and conferences.
• Has authority and sets directions for all clients in Adult Development.
• Has final authority and final decision making over all services for Adult Development clients.
• Serves as chairperson of IDT Team which makes decisions on Referrals, Client Grievance, and Exiting.
• Promotes/coordinates all plant safety activities, including training, elimination of hazards, and maintains Accidents Reference file.
• Maintains Employee Training files on required training; CARF and DDS.
• Develops/establishes methods for contract work, including recommendations for equipment/machinery requirements and assists in establishing time standards.
• Maintains compliance with Department of Labor Certificate.
• Audits/maintains records as required of wage rates and payment practices for legal compliance.
• Trains instructors, job coaches and others on new methods and equipment.
• Monitors Trainee Evaluations for timing/completeness and assists as necessary.
• Aids in contract work transportation needs, including shipping and receiving.
• Responsible for Meal Service and Kitchen.
• Trains Administrative Support and services in this capacity when administrative support is absent.
• Conducts audits at least twice a year at each site to assure compliance with DOL and Nutrition Program guidelines.
• Responsible for daily lunch count and notifying senior center of number needed.
• Serves as Driver for participant day trips to various state locations. Driving may be required on as much as a daily basis. Required to undergo periodic driving test and demonstrate proficiency in the operation of a motor vehicle, including passenger vans. Employee may also be required to drive his/her own personal vehicle at times, and maintain adequate liability coverage on any personal vehicle used to transport participants.
• This is a safety-sensitive position.
  
  

Maintains confidentiality of all information received regarding Friendship Community Care, Inc. and the clients. Conditions of confidentiality shall be in compliance with Friendship Community Care Non-Disclosure Policy and HIPPA Policies.

This job description is not intended to be all inclusive, and employee will also perform other reasonable related business duties as assigned by immediate supervisor and other management as required.

This organization reserves the right to revise or change job duties as the need arises. This job description does not constitute a written or implied contract of employment.

Qualification Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION And/or EXPERIENCE

Bachelor's degree (B.A.) from four-year college or university; or five years related experience and/or training; or equivalent combination of education and experience preferred..

Language Skills

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Mathematical Skills

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

Reasoning Ability

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exits. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls and talk or hear. The employee frequently is required to stand, walk, and reach with hands and arms. The employee is occasionally required to sit; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell.

The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, color vision, depth perception, peripheral vision, and the ability to adjust focus.

QUALITY ASSURANCE & COMPLIANCE: To adhere to the following and comply with all Quality Assurance's & HIPAA procedures:

• The Code of Conduct and Compliance Investigation Procedures as read and discussed in the new employee training must be followed at all times.
• Consumers' progress notes be maintained and completed daily or as needed on the prescribed forms.
• Consumers' records must be maintained weekly, monthly, quarterly, and yearly. All information must be filed in consumers' records as needed and updated as prescribed by funding sources.
  
  

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.