Human Resources Coordinator

Job Title: HR Coordinator

Location: Multiple

Department: Human Resources

Position Type: Full-Time, Non-Exempt

Position Summary

We are seeking a detail-oriented and organized HR Coordinator to support our growing organization by managing key pre-employment activities, streamlining onboarding processes, and ensuring compliance with DHSS guidelines.

Key Responsibilities

Pre-Employment Support

• Coordinate federal background checks through IdentoGo and ensure the timely completion of other pre-employment requirements, such as drug screenings and reference checks.

• Act as the primary point of contact for candidates during the pre-employment process, providing clear communication and guidance.

• Maintain accurate records of all pre-employment activities to ensure compliance and facilitate reporting.

Onboarding Management

• Conduct onboarding sessions for new hires, introducing them to company policies, procedures, and expectations.

• Ensure all new hire paperwork is completed accurately, thoroughly, and in compliance with legal and organizational requirements.

• Address onboarding-related questions and provide support to ensure new employees have a smooth start.

Reporting

• Pull reports for Anniversaries and Birthdays.

• Send out Roster Reports to multiple departments.

Administrative Support

• Maintain up-to-date and compliant records for all hiring and onboarding activities.

• Assist with other HR projects and initiatives as needed to support the department's goals.

Recruiting Support:

• Collaborate with hiring managers to identify staffing needs and job specifications.

• Develop and post job advertisements on various job boards and social media platforms.

• Screen resumes and applications to identify qualified candidates.

• Conduct initial phone interviews to assess candidate suitability.

• Coordinate and schedule interviews with hiring managers.

• Manage the candidate database and track recruiting metrics.

• Communicate effectively with candidates throughout the hiring process.

• Assist in the development and implementation of recruitment strategies.

Qualifications

Education and Experience

• High school diploma or equivalent required; Associate’s or Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.

• 1-2 years of experience in an HR, recruiting, or administrative role, with a focus on pre-employment or onboarding preferred.

Skills and Competencies

• Strong organizational skills with the ability to manage multiple priorities and deadlines.

• Excellent written and verbal communication skills.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) ATS and HRIS systems.

• Attention to detail and a commitment to accuracy and compliance.

• Professional and approachable demeanor with strong interpersonal skills.

• Previous experience in the cannabis industry is a plus.

• Familiarity with payroll systems and benefits administration.

• Strong problem-solving and decision-making abilities.

• Ability to maintain confidentiality and handle sensitive information.

Benefits:

• Competitive salary.

• Comprehensive health, dental, and vision insurance.

• Paid time off (PTO) and holidays.

• 401(k) retirement plan with company match.

• Employee discounts on Illicit Gardens products.

• Professional development and training opportunities.

• Friendly and collaborative work environment.

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.

• Occasional travel to company locations or job fairs as needed.

Equal Opportunity Employer

We are committed to fostering an inclusive workplace where all individuals feel valued and respected. We encourage applicants from diverse backgrounds to apply.