Project Admin/Billing Specialist

Job Title: Project Admin / Billing Specialist
Location: Rosharon, TX 77583
Job Type: Full-Time
Experience: 3–5 Years

Job Summary:
We are seeking a skilled and detail-oriented Project Billing Specialist with 3–5 years of experience in project billing and job-cost accounting within the construction or service industry. The ideal candidate will be responsible for ensuring accurate and timely billing, supporting field teams, and maintaining organized project documentation. This role requires analytical ability, attention to detail, and the capacity to work effectively in a high-paced environment. This position will report directly to the Billing Coordinator and work closely with field leadership.

Responsibilities:

• Analyze crew timecard's to ensure time and equipment are correctly allocated to projects and/or work orders
• Execute customer billing and validate accuracy against project documentation
• Upload internal invoicing documentation to customer portals as directed
• Prepare completed project files for General Foreman review prior to invoicing
• Investigate and resolve billing disputes and rejected documentation
• Assist in reviewing project profitability and identifying performance issues
• Support 811 One Call processes
• Train incoming foremen on Acumatica ERP software
• Perform general administrative duties to support daily operations
• Communicate effectively and take direction
• Maintain accuracy, organization, and punctuality in all tasks

Requirements:
The role requires the ability to multitask in a fast-moving construction environment, maintain focus through daily interruptions, and deliver high quality billing documentation. The position includes regular collaboration with project and field staff, as well as adherence to company billing practices and contract requirements.

QUALIFICATIONS
Employee Values: All employees are expected to embody the core values of Front Line Power Construction: Safety, Honesty, Teamwork, Accountability, and Quality.

Preferred Qualifications:

• Degree in Accounting or related field preferred (or equivalent work experience)
• Experience in Acumatica ERP
• Strong knowledge of job-cost accounting in construction settings
• Experience preparing customer invoicing based on contract terms

Minimum Qualifications:

• 3–5 years of experience in construction/service industry billing
• Strong skills in Microsoft Office (Word, Excel, Outlook)
• Ability to interpret and apply contract billing standards
• Experience reviewing timecards, tracking equipment usage, and preparing billing packets
• Familiarity with ERP systems and customer portals
• Excellent communication and organizational skills

KSAs:
Knowledge of:

• Job-cost accounting principles
• Construction project documentation and billing requirements
• Contract billing structures and compliance standards
• Timecard and equipment tracking best practices
• Acumatica ERP or similar systems

Skills:

• Data entry and financial analysis
• Microsoft Excel and Word proficiency
• Communication and documentation
• Problem-solving and attention to detail
• ERP and customer portal navigation

Ability to:

• Follow written and verbal directions
• Work independently and collaboratively in a fast-paced environment
• Manage multiple tasks and priorities
• Resolve billing issues and document discrepancies
• Deliver accurate and timely billing for construction projects

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to Commute:

• Rosharon, TX 77583 (Required)

Ability to Relocate:

• Rosharon, TX 77583: Relocate before starting work (Required)

Work Location: In person