What are the responsibilities and job description for the AP / AR / PR position at Front Porch Communities & Services?
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This position manages specific aspects of the Accounts Payable (AP), Accounts Receivable (AR), and payroll processes. Key responsibilities include processing invoices accurately and efficiently while adhering to all internal accounting policies and external rules and regulations. Additionally, the role ensures that payroll submissions are completed accurately and on time.
ESSENTIAL FUNCTIONS
The duties listed below are essential functions of the position that must be performed to effectively perform the position in at least an acceptable manner as defined by Front Porch. In the future, other duties may be assigned and considered essential functions of the position:
DETAILED SKILLS NEEDED TO PERFORM ESSENTIAL FUNCTIONS
EDUCATION OR EQUIVALENT QUALIFICATIONS
Type
Specialization
Essential
Equivalent Experience instead of Education
High School/GED
General
Two years of related work experience
Preferred
CREDENTIALS OR EQUIVALENT QUALIFICATIONS
Essential/Preferred
Type
Description
Essential
None
Essential/Preferred
EXPERIENCE OR EQUIVALENT QUALIFICATIONS
Minimum Experience
Details
Essential
1 Year
AP/AR/Payroll processing; Competent user knowledge in Microsoft Office 3-way; Purchase Order (PO) matching experience; Prior experience using an Enterprise Resource Planning (ERP) System
Preferred
2 Years
AP/AR/Payroll processing; Competent user knowledge in Microsoft Office 3-way; Purchase Order (PO) matching experience; Prior experience using an Enterprise Resource Planning (ERP) System
This position manages specific aspects of the Accounts Payable (AP), Accounts Receivable (AR), and payroll processes. Key responsibilities include processing invoices accurately and efficiently while adhering to all internal accounting policies and external rules and regulations. Additionally, the role ensures that payroll submissions are completed accurately and on time.
ESSENTIAL FUNCTIONS
The duties listed below are essential functions of the position that must be performed to effectively perform the position in at least an acceptable manner as defined by Front Porch. In the future, other duties may be assigned and considered essential functions of the position:
- Communicate with vendors to resolve any issues related to invoices, payments, or discrepancies.
- Ensure compliance with internal policies, accounting standards, relevant laws and regulations, and tax requirements.
- Continuously evaluate and enhance accounts payable processes to improve efficiency and accuracy.
- Assist in internal and external audits by providing documentation and explanations related to accounts payable processes and transactions.
- Ensure accurate and timely invoice processing, including manual and three-way Purchase Order matching.
- Process daily AR invoices and daily cash receipts for customer accounts.
- Prepare credit memos for the billing department as needed.
- Monitor customer accounts for past due invoices and follow up on outstanding balances daily.
- Reconcile discrepancies in accounts and resolve billing issues.
- Compiles payroll data, including but not limited to recording changes affecting net wages, such as exemptions, insurance coverage, employee transfers/employee leave of absence/employee annual reviews.
- Processes bi-weekly employee payroll and prepares final reports for a check run.
- Issue punch detail reports to department supervisors for review of each employee's computed hours and correct errors to ensure payroll accuracy.
- Prepares periodic reports on earnings, hours worked, sick days, and vacation days as the department supervisor or facility administrator needs.
- Perform all other related duties as assigned.
DETAILED SKILLS NEEDED TO PERFORM ESSENTIAL FUNCTIONS
- Effective oral and written communication skills appropriate to the audience's needs.
- Ability to develop and deliver effective presentations live via online or virtual mediums.
- Excellent collaboration and team-building skills.
- Effective conflict management skills.
- Ability to effectively build relationships with customers and executive management.
- Demonstrates a high level of accuracy, even under pressure.
- Excellent organizational skills.
- Ability to perform work independently with minimal supervision.
- Ability to exercise sound judgment and make decisions based on accurate and timely analysis.
- Demonstrated time management and priority-setting skills.
- Ability to simultaneously handle multiple priorities.
- Ability to work in a fast-paced, dynamic environment.
- Ability to prioritize responsibilities and organize workload to ensure that timeframes are met and the work is completed within deadlines.
- Demonstrated ability to define, develop, and analyze performance measures and metrics; exercise sound judgment and make decisions based on accurate and timely analysis.
EDUCATION OR EQUIVALENT QUALIFICATIONS
Type
Specialization
Essential
Equivalent Experience instead of Education
High School/GED
General
Two years of related work experience
Preferred
CREDENTIALS OR EQUIVALENT QUALIFICATIONS
Essential/Preferred
Type
Description
Essential
None
Essential/Preferred
EXPERIENCE OR EQUIVALENT QUALIFICATIONS
Minimum Experience
Details
Essential
1 Year
AP/AR/Payroll processing; Competent user knowledge in Microsoft Office 3-way; Purchase Order (PO) matching experience; Prior experience using an Enterprise Resource Planning (ERP) System
Preferred
2 Years
AP/AR/Payroll processing; Competent user knowledge in Microsoft Office 3-way; Purchase Order (PO) matching experience; Prior experience using an Enterprise Resource Planning (ERP) System
Salary : $28 - $34
