What are the responsibilities and job description for the Admin Assistant position at Frontage Laboratories?
Administrative Assistant
Title: Administrative Coordinator
Location: Exton, PA (onsite)
Division/Department: CMC, Contract & Project Management
Reports to: Sr. Manager
Full-time: Yes
Frontage Laboratories:
Frontage Laboratories Inc. (Frontage) is a global contract research organization with broad expertise in supporting pre-clinical and clinical drug development. Frontage operates out of several different locations within the USA, Canada, and China. Frontage’s core competencies include drug metabolism, pharmokinetics/ pharmacodynamics (PK/PD), safety and toxicology, bioanalytical services, chemistry and manufacturing controls for drug development, and core laboratory services for clinical trials.
Essential Duties & Responsibilities
- Front desk receptionist for CMC building; greet guests, manage incoming/outgoing mail and shipments, and maintain an organized, clean office environment.
- Provide administrative support to senior leaders.
- Plan, organize, and schedule company and client meetings.
- Order and oversee office supplies, and food for meetings.
- Enter contract information into the contract/project tracking system.
- Perform day-to-day invoice activities, including reviewing and verifying requested invoices for accuracies.
- Follow-up with past due invoices, research billing discrepancies with the assistance of the collections staff and resolve clients’ billing issues.
- Work with team members to ensure accurate and timely completion of assigned responsibilities.
Minimum Job Requirements & Qualifications
- Proven administrative experience.
Experience Knowledge, Skills, and Abilities (KSAs):
- Previous success in office management.
- Excellent organizational skills and attention to detail.
- Strong time management skills and multitasking ability.
- Ability to demonstrate strong verbal and written communication skills.
- Must be proficient in Microsoft Office Excel, Word, PowerPoint and Outlook.
- Experience managing budgets and expenses.
- Experience managing revenues and invoices.
- Knowledge of QuickBase software is a plus.
Frontage Laboratories Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, among other things, or status as a qualified individual with disability.
