What are the responsibilities and job description for the Executive Assistant position at Frontier Management?

Executive Assistant

New Hyde Park, NY

About Us : With 50 years of dedicated service to our communities, Personal Touch has been a trusted provider of home care. Our priority lies in ensuring exemplary patient care while fostering a supportive and empowering workplace culture for all team members.

Why Choose Us : At Personal-Touch Home Care, we are committed to creating a rewarding and fulfilling experience for our team members. Our established history and reputation provide a stable and trusted foundation for your career. Join us in positively impacting the lives of our patients and their families. As a member of our team, you will enjoy a wide range of benefits that enhance your overall well-being and support your career growth. They include :

Employee Recognition Programs : We acknowledge and celebrate your contributions.
Comprehensive Health Benefits : We offer an inclusive package with Medical, Dental, Vision, Accident, and Long-Term Disability Coverage to ensure access to quality medical care while promoting overall wellness.
Generous Paid Time Off : We provide generous paid time off to ensure you can recharge and return to work refreshed, leading to greater productivity and job satisfaction. We support a healthy work-life balance.
Retirement Benefits : We offer a 401k plan to secure your financial future and help you save for retirement.
Life Insurance : We offer company paid life insurance providing peace of mind and financial protection for you and your loved ones.
Mileage Reimbursement : We make sure you're compensated for your business travel.
Opportunities for Professional Growth and Development : Empowering you to thrive and grow.
Employee Assistance Program : Supporting the well-being of you and your family.
Perks Program : Exclusive deals and offers on products, services, and experiences you need and love.

Job Summary : The Executive Assistant provides high-level administrative support to the executive team, ensuring efficient operation and effective management of the executive office. This role involves managing schedules, coordinating meetings, handling communications, and performing a variety of tasks to support the executive's productivity and effectiveness.

Key Responsibilities :

Administrative Support :

Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.

Prepare and organize materials for executive meetings, including agendas, presentations, and reports.

Screen and prioritize incoming communications, such as emails, phone calls, and correspondence.

Meeting Coordination :

Schedule and coordinate meetings, conferences, and events, including logistics, catering, and technology setup.

Prepare meeting agendas, take minutes, and follow up on action items.

Keep meticulous notes on meetings and assignments.

Ensure all necessary materials and information are available for meetings.

Communication and Liaison :

Serve as a primary point of contact between the executive and internal / external stakeholders.

Draft, proofread, and edit documents, reports, and presentations for the executive.

Facilitate effective communication within the executive office and across the organization.

Follow up with team members on all deliverables that are expected of them by the CEO.

Social Media Management

Develop and maintain a content calendar, create engaging posts that align with the executive's or organization's goals, and ensure consistent messaging across platforms.

Monitor social media interactions, respond to comments and messages, and engage with followers to build and maintain a positive online presence.

Use analytics tools to track the performance of social media efforts, analyze data to refine strategies, and adjust content based on audience insights and engagement metrics.

Project Management :

Assist with special projects, research, and initiatives as directed by the executive.

Track project progress, deadlines, and deliverables, ensuring timely completion.

Coordinate with various departments to gather information and support project execution.

Office Management :

Maintain and organize the executive office, ensuring a professional and efficient environment.

Manage office supplies, equipment, and technology for the executive office.

Handle confidential and sensitive information with discretion and professionalism.

Travel Coordination :

Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries.

Prepare travel expense reports and ensure compliance with company policies.

Address any travel-related issues or changes promptly.

Event Planning :

Organize and coordinate company events, executive retreats, and other special functions.

Manage event budgets, vendors, and logistics to ensure successful execution.

Provide on-site support and troubleshooting during events.

Qualifications :

Bachelor's degree in Business Administration, Communications, or a related field preferred.

Minimum of 5 years of experience as an executive assistant or in a similar role.

Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint , Outlook) and other relevant software.

Excellent organizational, time management, and multitasking skills.

Exceptional written and verbal communication skills.

Ability to work independently and handle multiple priorities in a fast-paced environment.

High level of discretion and confidentiality.

Professional demeanor and strong interpersonal skills.

Experience with project management tools and software is a plus.

Working Conditions :

This position typically operates in an office environment.

May require occasional evening or weekend work to support executive needs.

Minimal travel may be required for company events or meetings.

Pay : $75,000-$100,000

We are excited to welcome passionate and dedicated individuals to join our team at Personal Touch Home Care. We're more than just a company, we're a close-knit family dedicated to supporting each other's success and well-being. Apply now and join us in making a positive impact on the communities we serve.

Salary : $75,000 - $100,000

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