Academic Records Coordinator

Job Summary:

Manages academic records for all current and former students including degree conferral, enrollment/degree verifications, and production of transcripts in compliance with University policies and the Family Educational Rights and Privacy Act (FERPA). Assists in maintaining, troubleshooting, and enhancing the University’s data management and related systems. Works in cooperation with the Registrar and others to ensure academic policies and procedures are followed and proper student records are maintained.

Supervisor Responsibility:

No supervisor responsibility

Duties and Responsibilities:

• Evaluate, certify, and process all graduation applications, including the distribution of diplomas and archiving of all graduated student records.
• Facilitate the processing of end-of-clinical paperwork.
• Process all enrollment verifications for licensure, employment, deferments, and certifying bodies.
• Process all transcript requests.
• Assist the ADA Coordinator by maintaining approved ADA/504 accommodations on student records in the student management system.
• Maintain accurate student records, including but not limited to personal demographics, name changes, address changes, AABC attendance, honor code violations, and plagiarism.
• Maintain accurate records and reporting for all international students in compliance with federal regulations.
• Assist with Registrar responsibilities as needed.
• Provide service to the University through activities such as involvement in FNU shared governance (e.g. committees, workgroups), FNU sponsored activities (e.g. charity drives, community-outreach activities), and/or service to the profession (e.g. presentations, professional organization committee work).
• Adhere to the elements of the Culture of Caring
• Other duties as assigned

Required Skills/Abilities

• Ability to navigate multiple software platforms, including databases.
• Excellent oral and written communication skills
• Superior attention to detail and organization skills
• Ability to work as a member of an efficient, productive, and diverse team
• Ability to work creatively and independently and is adaptable to change.
• Must be able to travel occasionally for workshops and related meetings for continuing education and networking
• Preferred Skills and Abilities:
• Familiarity with university student management software

Education and Experience:

• Bachelor’s Degree required, will consider Associate Degree with significant related experience and willingness to attain Bachelor’s Degree within 5 years of employment.
• One (1) year experience in higher education administration

Physical Requirements:

Frequent Sitting

Reporting Relationship:

This position reports directly to the Director of Student Retention & Records

Work Location:

Versailles, KY

Eligible for Hybrid telecommute agreement after 30 days of employment.