Office Administrator

Description

Function: Human Resources

Position Summary:

This role will be the first point of contact for FTAI Aviation USA, responsible for creating a welcoming and professional reception area atmosphere.  Your duties will include managing the front desk operations by greeting guests, answering and directing phone calls, and handling incoming and outgoing correspondence. You'll also perform various administrative tasks such as expenses, data entry, and scheduling appointments to ensure smooth office operations.

This role is essential in providing exceptional customer service, supporting the team, and maintaining an organized and efficient office environment.

Key responsibilities/essential functions include:

• Front Desk Management: Greet visitors, answer phone calls, and manage the front desk area.
• Office Operations: Support daily office operations, including scheduling meetings, managing calendars, and coordinating office events.
• Administrative Support: Assist with administrative tasks such as filing, data entry, preparing reports, scheduling interviews, preparing uniform order and maintaining badge card access for all employees. 
• Office Supplies: Maintain inventory of office supplies and place orders as needed.
• Employee Support: Provide support to employees, including answering questions and assisting with office-related issues including coordinating travel and processing expense reports. 

Qualifications

Required Qualifications

• Education: High School Degree or Equivalent
• Skills: Excellent communication and organizational skills, proficiency in Microsoft Office Suite, and the ability to multitask.
• Experience: Previous experience as a receptionist or office manager 
• Attributes: Professional demeanor, attention to detail, and the ability to work independently and as part of a team.
• Must be legally authorized to work in the U.S
• Must be fluent in English (written and verbal). 

Preferred Experience/Qualifications

• Bilingual: Spanish is strongly preferred. 

Job Demands

Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Must have the ability to lift and small carry parcels, packages and other items, to walk short distances, and drive a vehicle to deliver and pick up materials.

Equal Opportunity Employment Statement

Our company is an equal opportunity employer. We do not discriminate against any employee or applicant based on race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, genetic information, sexual orientation, gender identity, marital status, veteran status, or any other characteristic protected by applicable federal, state, or local laws.