What are the responsibilities and job description for the Office Coordinator - Administrative Assistant (TOMIS) position at FTHRA?
First Tennessee Human Resource Agency (FTHRA) is hiring a fulltime Administrative Assistant/Office Coordinator in our non-violent felony intensive outpatient and supervision program called Alternative Community Corrections Program (ACCP). Hours are Monday to Friday 8am to 5pm (1 hr unpaid lunch break) in an office setting. You'll be a part of the criminal justice system working alongside case officers and treatment specialist at our headquarters located at 704 Rolling Hills Drive in Johnson City. The position pays $14.50 hour with excellent benefits 14 paid holidays, 12 days of paid-time-off and TN state pension.
Position Title: Tomis Coordinator/Receptionist
Reports To: ACCP Program Director
Job Summary: The TOMIS Coordinator/Receptionist will be primarily responsible for coordination of cases within the Alternative Community Corrections Program (ACCP). Responsible for *TOMIS (TN Offender Movement Information System) data entries and tracking of all offenders, maintenance of inactive files, monthly statistical reporting and basic reception duties. This position will act as the State Coordinator for TOMIS for this Agency.
Duties and Responsibilities:
1. Opens new and closes offender files as necessary. Makes all state required TOMIS movements of offenders and staff assignments. Inputs all TOMIS data in offender files. Serves as State liaison for TOMIS for the ACCP. Input all changes in offender assignments on TOMIS.
2. Tracks all movements on TOMIS for all offenders assigned to the ACCP and assists other ACCP staff with Tomis information as needed.
3. Is responsible for the cumulative collection of monthly reports from case officers, resulting in the overall program monthly statistical reports as required by TDOC monthly.
4. Answers telephone, forwards calls and or takes messages as appropriate.
5. Types correspondence, reports, and other documents as required. Photocopies, collates and assembles completed reports and documents.
6. Files correspondence, reports, forms, and other documentation as required.
7. Maintains all inactive client files, absconder and jail files and other necessary administrative files.
8. Is responsible for collection, recording and receipting of all client fees and the shipment of drug tests and DNA collections, in the absence of the “Assistant Receptionist/Cashier” position
9. Participates in staff meetings, conferences and training.
10. Submits to periodic and random drug/alcohol screens. Abides by Agency Rules, Regulations, Policies, Procedures and Agency Handbook.
11. This list of duties and responsibilities is not inclusive. Employee is responsible for other duties as assigned from appropriate management personnel. Regular attendance is an essential job function.
Experience and Education: High School education with supplemental education from an accredited business school or at least two years experience in general office procedures. State certified TOMIS training and or completion of the State Coordinators Training is a plus as is experience working within the field of criminal justice administration.
We offer excellent benefits for our full-time team members including: Competitive salary; Healthcare -medical, dental, vision, disability and life insurance; Generous Paid-Time-Off; 14 Paid Holidays; State Pension Plan (TCRS); Flexible Spending Account; Paid training & continuing education benefits; Opportunity for advancement and much more...
First Tennessee Human Resource Agency (FTHRA) is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, race, color, national origin, religion, sex, sexual orientation, gender identity, disability, veteran status or any other characteristic(s) protected by law. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities (EOE M/F/V/D/DFWP)
Safety Sensitive Position. All applicants are drug screened upon being made a contingent offer of employment. All employees are subject to random drug screens.
Applications accepted at FTHRA.Org or at application kiosk located at FTHRA Corporate Office, 704 Rolling Hills Drive, J.C., TN 8:30 a.m. – 4:30 p.m., M-F, DEADLINE TO APPLY: Open Until Filled. "Equal Opportunity Employer.".
NOTE: We cannot accept resumes that are unaccompanied by a fully completed FTHRA application.
NOTICE This position requires a criminal background check. Therefore, you may be required to provide information about your criminal history in order to be considered for this position.
IMPORTANT NOTE: If you have difficulty submitting your application through our online system, please send an email detailing the issues you are having to so we can inform our provider and the problem can be quickly resolved. FTHRA Online Application Submission Issues Please do not submit your resume or application via email, it will not be accepted as a valid application.
Salary : $15
