What are the responsibilities and job description for the Administrative Assistant position at FTS, Inc.?
Job Title: Administrative Assistant– Refund Check Processing
Job Summary:
We are looking for a detail-oriented Administrative Coordinator to oversee weekly high-volume refund check processing, including printing, sorting, and mailing. This role requires efficiency, accuracy, and comfort with repetitive tasks.
*Contract length is only 1-2 months*
*Must be comfortable standing throughout the 6 hour work day*
Key Responsibilities:
- Oversee the weekly refund check run, ensuring timely and accurate processing.
- Manage the check printing process for 6-8 hours per run (18,000–22,000 checks per cycle).
- Operate and monitor printing equipment to ensure smooth and continuous operation.
- Coordinate the stuffing of printed checks into envelopes using an automated machine.
- Manually pull and attach backup documentation for designated checks as required.
- Complete the envelope stuffing process over a 3–4 day period each cycle.
- Troubleshoot minor printing and mailing equipment issues as needed.
- Maintain organized records of check runs and ensure compliance with company procedures.
- Collaborate with internal teams to address any discrepancies or special requests.
Qualifications & Skills:
- Prior administrative or operations experience, preferably in high-volume processing.
- Strong attention to detail and ability to manage repetitive tasks with accuracy.
- Comfortable working with printers, mailing equipment, and automated systems.
- Ability to troubleshoot minor technical issues with printing and stuffing machines.
- Strong organizational and time-management skills to meet strict deadlines.
- Ability to work independently while ensuring efficiency in check processing.
Job Type: Part-time
Pay: $18.00 - $22.00 per hour
Expected hours: 30 per week
Benefits:
- 401(k) matching
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- Monday to Friday
Application Question(s):
- Are you comfortable standing throughout the 6 hour work day?
Ability to Commute:
- East Syracuse, NY 13057 (Required)
Work Location: In person
Salary : $18 - $22
