Safety and Compliance Manager

Position Title: Safety and Compliance Manager

ESSENTIAL DUTIES AND RESPONSIBILITIES

Safety Management:

• Lead the Agency Safety Steering Committee to enhance workplace safety and environmental compliance.
• Develop and implement safety and environmental training programs, aligning with current plant operations to reduce accidents, delays, and unsafe conditions.
• Conduct routine facility inspections to identify and address potential safety and environmental hazards proactively.
• Collaborate with leadership to cultivate a positive safety culture, advising on safety matters related to environmental concerns.
• Oversee the investigation of workplace accidents, incidents, and OSHA complaints, ensuring appropriate corrective actions are taken in accordance with OSHA regulations.
• Maintain accurate records and generate timely reports for management and plant personnel.
• Oversee environmental permit management, ensuring compliance with all required regulations and documentation.
• Communicate safety-related matters effectively across all levels of the organization, including field leadership, staff, and the broader community.
• Audit safety equipment and ensure compliance with safety standards and regulations.
• Ensure that products and operations meet state, local, federal, and industrial regulatory requirements.
• Prepare and submit regulatory reports and documents as needed, ensuring compliance with relevant standards.
• Evaluate operational processes and systems to ensure alignment with internal protocols and regulatory guidelines.
• Manage the New York State Department of Motor Vehicles (DMV) LENS program and vehicle safety initiatives.

Safety Training:

• Oversee company-wide safety training programs, including active shooter preparedness and other emergency response protocols.
• Analyze safety trends and recommend appropriate training interventions to improve safety performance.
• Develop and implement competency-based safety training modules to ensure continuous employee education on safety practices.
• Ensure all employees receive safety training during onboarding and at regular intervals (annually).

Workers' Compensation Management:

• Partner with the broker to implement best practices for safety and workers' compensation programs.
• Manage the reporting process for workers' compensation claims, including Section 110 claims.
• File necessary state forms (e.g., C-2, C-11, C-240) accurately and on time.
• Facilitate workers' compensation interviews with claimants to gather essential information.
• Investigate and compile relevant documentation for workers' compensation claims.
• Prepare detailed reports on findings and maintain appropriate records.
• Complete and maintain OSHA 300 logs for all company locations.
• Work closely with the Risk Management Specialist to achieve organizational safety and compliance objectives.

Compliance Oversight:

• Oversee health and safety compliance for CARF (Commission on Accreditation of Rehabilitation Facilities) accreditation, including:
• Annual reviews of safety policies and emergency procedures to ensure adherence to OSHA and CARF standards.
• Coordination of unannounced emergency procedure drills at all locations, across all shifts.
• Analysis of critical incidents and communication with the supervisor on corrective actions.
• Coordination of comprehensive internal and external health and safety audits.
• Perform additional duties as assigned by management.

QUALIFICATION REQUIREMENTS

The ideal candidate will possess the skills, knowledge, and abilities required to perform the essential duties of this position successfully, with or without reasonable accommodation.

Education and Experience:

• Bachelor’s degree in Occupational Safety, Industrial Hygiene, Engineering, or a related field. Environmental compliance experience is a plus.
• Certifications such as ARM (Associate in Risk Management) and CRIS (Certified Risk and Insurance Specialist) are preferred.
• Proven expertise in OSHA regulations and safety management.
• Experience with environmental permitting and regulatory compliance processes.
• Strong organizational skills with the ability to manage multiple projects and meet deadlines.
• Excellent communication, teamwork, analytical, and decision-making abilities.
• Strong emotional intelligence and interpersonal skills.
• Ability to work independently, analyze safety data, and assess risks associated with new equipment, processes, or machinery.
• Extensive knowledge of federal, state, and local safety and environmental laws.
• Experience managing regulatory facility visits and inspections.

Language Skills:

• Ability to read and interpret complex safety and regulatory documents, business communications, and technical procedures.
• Skilled in writing detailed reports, business correspondence, and procedural manuals.
• Effective communicator, able to interact with stakeholders at all levels of the organization.

Reasoning Ability:

• Strong problem-solving skills, able to assess issues, gather data, and offer practical solutions based on current policies, state and federal regulations, and industry best practices.

Physical Demands:

• Must be able to sit for extended periods and work extensively on a computer.
• Ability to travel (greater than 25%) as required by the role.

Work Environment:

• The work environment is typically office-based but may require visits to facilities and other work locations for inspections, audits, and training sessions.

Job Types: Full-time, Contract

Pay: $70,000.00 - $80,000.00 per year

Benefits:

• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Day shift
• Holidays
• Monday to Friday
• No weekends

Ability to Commute:

• Rochester, NY 14602 (Required)

Ability to Relocate:

• Rochester, NY 14602: Relocate with an employer provided relocation package (Required)

Work Location: In person

Salary : $70,000 - $80,000