Administrative Assistant- Junior High Administrative Assistant- Junior High

To be considered you must apply using this link:

https://forms.veracross.com/Forms/fms/ApplicationforEmployment/Applicants.aspx

POSITION DESCRIPTION

Date: October 2024

Title: Fuchs Mizrachi School Administrative Assistant

Department: Junior High

Supervisor Name and Title: Rabbi Darren Levin, Junior High Principal

POSITION OBJECTIVE:

Fuchs Mizrachi School is seeking a dynamic, organized, and experienced Administrative Assistant to join our Junior High team. The successful candidate will provide administrative support, manage school operations, and ensure excellent customer service.

GENERAL RESPONSIBILITIES:

• Greet and assist visitors, parents, and students in person and on the phone.
• Assist with the coordination of student and staff activities, including scheduling and organizing meetings, arranging transportation and food & beverage needs, as well as providing support for school events.
• Maintain accurate and up-to-date student, staff, and school accounts and schedules in our learning management system (Veracross).
• Coordinate logistics and communication surrounding major events with the Junior High Team such as graduation, field trips, and parent teacher conferences.
• Handle sensitive and confidential employee information.
• Monitor student attendance and records.
• Handle student and staff inquiries, address issues, and troubleshoot problems.
• Ensure the office is well-stocked, organized, and clean.
• Create and distribute correspondence, such as emails, letters, and memos.
• Assist with budgeting and bookkeeping tasks.
• Perform other duties as assigned.
• Record and communicate dismissal updates with students, parents and faculty.

QUALIFICATIONS:

• High school diploma or equivalent.
• Minimum of 2 years of administrative support experience preferred.
• Knowledge of office software, such as Microsoft, Google and Veracross preferred.

SKILL SETS:

• Detailed oriented with ability to anticipate and accurately prepare materials needed for meetings, procedures, and events.
• Proactive learner
• Exceptional interpersonal and collaborative skills and ability to work collaboratively with all levels of staff, students, parents and volunteers.
• Skills in establishing and maintaining effective working relationships with others.
• Outstanding organizational skills and ability to manage multiple tasks simultaneously.
• Computer proficiency and the ability to learn new software programs and databases.
• Demonstrated ability to use work time productively and exercise good judgment in handling high priority items and sensitive and highly confidential matters; discretion and tact are essential.
• Results driven, comfortable with metrics and measuring outcomes.
• Professional demeanor, a strong work ethic, and confidence.