What are the responsibilities and job description for the Law Firm Client Relations & Intake Specialist position at Full Circle Business Law, PC?

About Us

Full Circle Business Law is a boutique firm dedicated to helping businesses set up, manage, and grow. We focus on business formation, contract law, and transactional corporate law, providing our clients with reliable legal guidance in a supportive and approachable environment. Our small, close-knit team values professionalism, collaboration, and a good sense of humor while maintaining a low-stress, client-focused atmosphere.

About You

You are an organized, detail-oriented professional who enjoys keeping things running smoothly. You thrive in a supportive, small office setting and are comfortable managing multiple responsibilities, ensuring seamless communication between clients and attorneys. Your assertiveness, problem-solving skills, and friendly disposition make you a natural at client interaction, task management, and pipeline administration.

Key Responsibilities

Case Administration : Oversee and manage the firm’s pipeline of business transactions and corporate legal matters.
Client & Attorney Coordination : Track case statuses, follow up with attorneys on pending matters, and ensure files remain up to date.
Client Onboarding Management : Assist with drafting and finalizing retainers, and ensuring completion of necessary client onboarding paperwork.
Client Communication : Serve as a liaison between clients and attorneys—scheduling appointments, forwarding emails, and providing status updates.
Billing & Collections : Manage deposits, track invoices, and follow up on payments as needed.
General Office Support : Maintain Clio (case management software) and assist in streamlining administrative processes.

What We’re Looking For

Highly organized and detail-oriented with a proactive approach.

Strong task management skills and ability to keep cases moving forward.

Comfortable interacting with attorneys and clients in a professional, friendly manner.

Prior experience in law firm case management, business administration, or a related role (not PI-focused).

Strong written and verbal communication skills, with excellent phone etiquette.

Ability to work independently and collaboratively within a small team.

Education : College degree preferred, but relevant experience is equally valued.

BENEFITS

Why Join Us

Competitive Pay : $28 - $32 per hour

Comprehensive Benefits : Medical and dental insurance

Paid Time Off : 2 weeks of vacation 5 accrued sick days

Paid Holidays : Most federal holidays off (12-14 days)

Retirement Savings : 401(k) plan

Convenient Perks : Paid parking

Flexible Work Options : Hybrid or in-office (Pacific / Mountain time zones only)

Supportive Work Environment : No litigation, no high-pressure deadlines—just a professional, relaxed atmosphere

How to Apply

If you’re ready to help us grow our firm and manage our client files, we’d love to hear from you! Apply today and join our supportive, engaging team. Cover letters are not required, but welcome!

Salary : $28 - $32

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Law Firm Client Relations & Intake Specialist

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