Program and Administrative Specialist

Program and Administrative Specialist

Full Circle of Lake County

Posted 3/19/2025

POSITION OVERVIEW:

Starting Salary: $47,000, ($48k if verbal & written fluency in English & Spanish) - salary range is $47,000-49,000 ($48k-50k if bilingual)

Position Status: Full-time, 40 hours (35 working hours with paid 1-hour lunch) per week year-round, exempt, eligible for benefits

Reports To: Jennifer Young, Chief Strategy Officer (CSO)

Ideal Start Date: As soon as possible

POSITION OVERVIEW: The Program and Evaluation Administrative Specialist provides comprehensive support to Full Circle’s team with administrative tasks across operations, communications, program delivery, evaluation, and development. Tasks in this dynamic position will range from working with building maintenance vendors, to assisting programming needs, to data entry and analysis. This position requires the ability to anticipate needs, think critically, take care of issues independently, and offer solutions to problems with a high level of professionalism. The ideal individual will exercise good judgment in a variety of situations and have strong administrative and organizational skills.

RESPONSIBILITIES INCLUDE:

Operations:

• Manage all aspects of van and building maintenance
• Arrange and handle logistics for Board meetings and other organizational events as assigned
• Address technological/ IT related issues, or coordinate with contractors, as necessary
• Conduct phone calls to vendors (ex: Spectrum internet, Xcel Energy, etc.) as needed
• Facilitate the selection of vendors, and purchase equipment/supplies
• Share quarterly safety talks with all staff
• Manage all aspects of organization’s office services
• Organization - wide meeting: note-taking, scheduling, and invites
• Other duties as assigned

Evaluation:

• Assist with cleaning data in accordance to evaluation plan for all programs
• Support entering data and running reports in Salesforce
• Participate in collection and analysis of qualitative program evaluation data and usable participant-generated sound bites, quotes, etc.
• Other duties as assigned

Communications:

• Contribute to the creation of and posting for social media content and other communications, per direction of CSO
• Assist with designing and/or editing reports, publications, etc.
• Execute updates to website content per the direction of CSO
• Lead posting and recruitment for new positions across platforms per direction of Leadership Team
• Participate in collection of media content for virtual and hard-copy publications
• Other duties as assigned

Development:

• Complete data entry for donations in Salesforce
• Support donation tracking & acknowledgement
• Assist with executing the annual giving campaign
• Implement donor stewardship efforts in collaboration with CSO
• Other duties as assigned

Program Support: 15-20 hours per week

• Provide support to program staff during activities, including supervising youth 9-18
• Assist with arranging logistics for activities (food, location, transportation, supervision)
• Provide transportation with a 12 or 15 passenger van
• Conduct calls to participants in the mentor program, according to the communication plan
• Data entry into Salesforce to track mentor program updates and case notes
• Other duties as assigned

OUR IDEAL CANDIDATE WILL HAVE THE FOLLOWING ATTRIBUTES:

- Generalist skill set with a growth mindset

- Excellent time management & ability to prioritize tasks

- Verbal fluency in English (bilingual in Spanish is a plus)

- Ability to anticipate needs and prepare work without being asked

- Willingness to be a strong representative of Full Circle in and out of work

- Able to maintain a high level of integrity and discretion in handling confidential information

- Creativity, patience, high energy, and a strong work ethic

- Flexibility and willingness to switch gears at a moment’s notice

- Knowledge of youth & family development and related programming

- Technical proficiency and problem-solving skills related to IT support and troubleshooting

- Excellent written and verbal communication - Commitment to health and racial equity

- Ability to lift and carry 35 lbs - Experience with building maintenance

- Business experience - Comfortable using computers

- Working knowledge of social media and other communications outlets

- Experience with data and program evaluation (Salesforce knowledge a plus)

Benefits

This position is 35 hours per week (40 hours with hour paid lunch) year-round, exempt, and eligible for benefits. Full Circle of Lake County employee benefits include: ~18 paid holidays per year; accrual of Paid Health Leave; accrual of Vacation/Personal Time Off; Health & Dental Insurance plans through cost-sharing, where Full Circle pays the majority of the premium; Life Insurance, where Full Circle pays 100% of the premium; Retirement contributions (after minimum 1040 hours and 6 months of employment with Full Circle); and a work environment that supports staff wellness and self-care.

To Apply

We will begin reviewing applications immediately and continue to review on a rolling basis until the position is filled. For questions or to apply for the position, please send a resume and cover letter to Jennifer Young, Chief Strategy Officer at jennifer@fullcircleleadville.org. The one-page cover letter should answer the following questions:

1. What experience or skills do you have that relate to the position?

2. Why are you interested in being the Program and Evaluation Administrative Specialist with Full Circle?

EQUAL EMPLOYMENT OPPORTUNITY/ANTI-HARASSMENT STATEMENT

Full Circle of Lake County is dedicated to the principles of equal employment opportunity. We prohibit unlawful discrimination and harassment against applicants or employees based on age 40 and over, race, sex, color, religion, creed, national origin or ancestry, disability, military status, sexual orientation, or any other status protected by applicable state or local law. This prohibition includes unlawful harassment, including microaggressions, based on any of these protected classes. Unlawful harassment means to create a hostile work environment based upon an individual's race, national origin, sex, sexual orientation, disability, age 40 or over, or religion. This policy applies to all employees, including managers, supervisors, co-workers, and non-employees such as participants, clients, vendors, consultants, etc.

THE ORGANIZATION

Voted the “Best Nonprofit in Lake County” in 2021 and many years past, Full Circle of Lake County is a well-established non-profit located in Leadville, CO. For 30 years Full Circle has worked to foster healthy relationships and promote healthy behaviors amongst youth and families in our community. Our mission is to empower our community through youth development, family supports, immigrant services, and resource connection. Full Circle’s programs include: youth development out-of-school time programs, a mentoring program, parenting education programs with supplemental family supports, and a family resource center that provides prevention-based 1:1 family goal-planning support, services for immigrant community members, and resource navigation services.

Job Type: Full-time

Pay: $47,000.00 - $50,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person

Salary : $47,000 - $49,000