What are the responsibilities and job description for the Principal's Secretary, La Habra High School position at Fullerton Joint Union High School District?
BASIC FUNCTION:
Under direction, perform a variety of responsible secretarial work for the Principal of a high school; responsible for the operation of a school’s main office; and perform related duties as required.
EXAMPLES OF ESSENTIAL DUTIES AND RESPONSIBILITIES:
1.Plan, layout, and perform a wide variety of clerical and secretarial work;
2.Interpret, communicate and apply District and school rules, procedures, and policies;
3.Take and transcribe dictation; type minutes, orders, bulletins, reports, documents and statistical data;
4.Prepare periodic reports, including searching for materials from various sources and handling details of presentation;
5.Assist students and/or parents in contacts with school programs and staff, referring the most complex problems to the principal or designee;
6.Compose standard letters, memoranda, or reports independently or with minimum instruction;
7.Arrange schedules, meetings, and conferences;
8.Generate and maintain financial and statistical records and reports;
9.Collect and account for school monies;
10.Requisition and maintain records of school supplies and equipment;
11.Create, revise, and/or supervise the maintenance of filing systems; and
12.Plan, provide work direction, and review the work of assistants.
KNOWLEDGE OF:
1.Office practices and procedures, including business correspondence, filing, and operation of office equipment;
ABILITY TO:
1.Interpret, communicate, and apply rules, regulations, laws and policies;
2.Compile and maintain numerical records and reports;
3.Make mathematical computations rapidly and accurately;
4.Plan, schedule, and supervise assistants;
5.Compose letters independently;
6.Exercise independent judgment and discretion;
7.Establish and maintain effective working relationships with others.
8.Take and transcribe dictation, or transcribe from dictating equipment, at 90 words per minute;
9.Type 50 words per minute from clear copy; and
10.Pass computer competency examination.
EXPERIENCE/TRAINING/EDUCATION:
Any combination equivalent to:
1.Graduation from high school, including or supplemented by courses in office procedures; typing, keyboarding or data entry; and
2.Four years of increasingly responsible office or secretarial experience, including
some experience in a school district setting. ______________________________________________________________________ (end job description)
Supplemental Questions:
*Please review and answer the following questions. Answers should assess your knowledge of each item as Basic, Intermediate or Advanced. Support your assessment by including examples, details and explanations that demonstrate your knowledge of the various software platforms. Attach your answers to your application.
1. Please describe your comfort level and knowledge of Google Docs and/or Microsoft Word. Give examples of how you have used the system/s. 2. Please describe your comfort level and knowledge of Google Sheets and/or Microsoft Excel. Give examples of how you have used the system/s. Detail the features and functions you are familiar with. 3. Please describe your comfort level and knowledge of Aeries or any other Student Information System, or database management system. Give examples of how you have used the system/s. 4. Please describe your experience in the clerical field and explain how you are qualified for this position. Please include your experience with any other software applications and/or office equipment not mentioned previously. 5. What is your typing speed? _________WPM
Please attach a typing certificate in the attachment section of this application to verify. If you do not have one, you may go to www.typing.com, under “student”, select “typing test”, take the 5 minute test and attach a screenshot which shows your result.
Salary : $4,872 - $6,218
