Senior Records Clerk, SHHS

FULLERTON JOINT UNION HIGH SCHOOL DISTRICT
SENIOR RECORDS CLERK

BASIC FUNCTION:
Under supervision, perform a variety of difficult statistical, recordkeeping, and clerical tasks; and perform related duties as required.

EXAMPLES OF ESSENTIAL DUTIES AND RESPONSIBILITIES:
1. Responsible for complex statistical and recordkeeping operations;
2. Arrange, post, and balance data;
3. Code, classify, file, and maintain a moderately complex filing system;
4. Prepare, check, and monitor information submitted as input data to automated data processing facilities;
5. Prepare and compile periodic and special reports dealing with specialized assigned area;
6. Perform a wide variety of specialized clerical and typing that may require special equipment and materials;
7. Correspond and communicate information concerning specialized duties as assigned;
8. Compose letters or type letters from rough draft or instructions;
9. Answer telephone; provide general information regarding the District; receive visitors; make appointments;
10. Provide work direction to clerical and/or student assistants as assigned; and
11. Maintain imprest cash or other similar accounts as required.

KNOWLEDGE OF:
1. Methods, practices, and terminology used in the recordkeeping activities of the assigned function.

ABILITY TO:
1. Plan and perform recordkeeping duties, involving independent judgment, accuracy, and speed;
2. Interpret and apply rules and regulations of the assigned function;
3. Type 45 words per minute from clear copy;
4. Establish and maintain effective working relationships with others;
5. Learn and interpret appropriate practices and procedures;
6. Establish flow of work to meet scheduled deadlines;
7. Prepare and maintain organized reports and complex records;
8. Compare and verify accuracy of data;
9. Adequately perform required typing/keyboarding;
10. Perform responsible clerical work in connection with data processing;
11. Follow oral and written instructions;
12. Assume responsibility and exercise sound judgment;
13. Detect omissions, errors, differences and similarities in data;
14. Maintain strict confidentiality of privileged information; and
15. Maintain work pace appropriate to given workload.
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(end job description)

 

Supplemental Questions:

*Please review and answer the following questions. Answers should assess your knowledge of each item as Basic, Intermediate or Advanced. Support your assessment by including examples, details and explanations that demonstrate your knowledge of the various software platforms. Attach your answers to your application. 

 

 1.      Please describe your comfort level and knowledge of Google Docs and/or Microsoft Word. Give examples of how you have used the system/s. 

 2.      Please describe your comfort level and knowledge of Google Sheets and/or Microsoft Excel. Give examples of how you have used the system/s. Detail the features and functions you are familiar with.

 3.      Please describe your comfort level and knowledge of Aeries or any other Student Information System, or database management system. Give examples of how you have used the system/s. 

 4.      Please describe your experience in the clerical field and explain how you are qualified for this position. Please include your experience with any other software applications and/or office equipment not mentioned previously.

 5.      What is your typing speed?    _________WPM

 Please attach a typing certificate in the attachment section of this application to verify. If you do not have one, you may go to www.typing.com, under “student”, select “typing test”, take the 5 minute test and attach a screenshot which shows your result.

 

 

 

Please submit the online application and attach the following: •Letter of interest, attention Dr. Edward Atkinson, Assistant Superintendent of Human Resources •A current resume •Proof of High School Diploma or copies of college transcripts •Typing certificate •Answers to supplemental questions (found under Job Desc./Ess. Elem)