DIVISION MANAGER, INTERNAL SERVICES

Location : VARIOUS LOCATIONS IN FULTON COUNTY, GA

Job Type : PROFESSIONAL

Department : MARSHAL

Opening Date : 02 / 12 / 2025

Closing Date : 2 / 19 / 2025 11 : 59 PM Eastern

Pay Grade : : 27

UNCLASSIFIED POSITION IN THE MARSHAL'S OFFICE

THE ANNUAL SALARY FOR THIS POSITION IS $107,651.00

MINIMUM QUALIFICATIONS :

Bachelor degree in Business or Public Administration supplemented by five years of progressively responsible experience in Project Management, Human Resources, Budget Operations, or a related field to include three years of supervisory experience in the field or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Specific License or Certification Required : Must possess and maintain a valid Georgia driver's license.

Specific Knowledge, Skills, or Abilities : Must be able to demonstrate proficiency in performance of the essential functions and learn, comprehend, and apply all county or departmental policies, practices, and procedures necessary to function effectively in the position.

Examination :

The examination will consist of a review of education and experience, accomplished be analysis of the application. Application must document that the applicant possesses the minimum knowledge, skills, education and experience as listed to be rated as eligible. If selected, an official, accredited college transcript is required, at time of employment, for all degrees / course work shown on the application.

All applications must be completed in full before they are submitted. Please review all applications for accuracy and make all corrections before submittal because errors can result in not meeting the minimum qualifications. Additional information will not be accepted after applications are received by the Personnel Department.

Purpose of Classification :

The purpose of this position is to direct and manage all budget related activity including grants, procurement, purchasing, acquisition controls; manages, directs, evaluates and oversees staff supporting Internal Services (GCIC / CJIS Operations, HR / Payroll Operations, Evidence Room, and Administrative Support to Executive Staff) of the Marshal's Department; direct report to Department Head in long-range planning, policy and personnel development.

Essential Functions :

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

Reports directly to the Marshal : advise Marshal on activities or concerns related to policies, procedures, accreditation standards, disciplinary proceedings, and strategic solution management.

Supervises, directs, oversees workload and evaluates assigned staff supporting Internal Services Operations (Budget, HR, Payroll, GCIC operations, office management, Evidence processing).

Primary responsibilities include all Internal Services activities with regards to GCIC / CJIS Operations, HR / Payroll Operations, Asset Management / Evidence Room, Administrative Support to Executive Staff, and budget development.

Chief responsibility for developing and administering the departmental budget : conducts necessary research for the creation of the Zero-based budget (ZBB) used to compile and justify all expenses for the year and to make recommendations on how to incorporate new departmental initiatives and objectives. This is a cumulative and comprehensive budget that includes all budget reports on a monthly basis to ensure that expenses expenditure do not fall behind. It is also used to develop the projected expenses needed for budget soundings.

Generate other spreadsheets needed to assist executive staff in decision making : AMS Procurement Summary - tracks requisitions and purchase orders.

Writing policies regarding grants, process grant-renewal applications, monitor salary and overtime budget closely, as well as other expenditures for the department.

Procurement requirements : approves vendor selection for commodity totaling more than $2500.00; solicit quotes from vendors for commodity less than $2500.00; all invoices are approved for payment based on her signature.

Develops, directs, manage, reconcile and adjust all budget related activities for the Marshal Department operations.

Interact with other external departments :

Human Resources Management and Finance- regarding personnel related matters such hiring, promoting, funding, budgeting and payouts.

Purchasing - submitting new vendor information and description of services or commodity that will be provided, monthly budget reports and transfer budget transaction.

Information Technology - regarding discrepancies in the account payables process, or other related computer tech issues.

Interacts with outside agencies :

USDOJ, External Affairs, Communications, and other agencies on the basis of overtime and expense reimbursements as it relates to grants funding.

Commission on Accreditation for Law Enforcement Agency (CALEA) regarding public safety services standards for the Fulton County Marshal Department.

Give presentations to executive staff on matters regarding updates on CALEA policies, implementing changes through executive management.

Additional Functions :

Performs other related duties as required.

Performance Aptitudes :

Data Utilization : Requires the ability to coordinate, manage, and / or correlate data. Includes exercising judgment in determining time, place and / or sequence of operations, referencing data analyzes to determine necessity for revision of organizational components, and in the formulation of operational strategy.

Human Interaction : Requires the ability to function in a managerial capacity for a division or organizational unit; includes the ability to make decisions on procedural and technical levels.

Equipment, Machinery, Tools, and Materials Utilization : Requires the ability to operate, maneuver and / or control the actions of equipment, machinery, tools, and / or materials used in performing essential functions.

Verbal Aptitude : Requires the ability to utilize a wide variety of reference, descriptive, advisory and / or design data and information.

Mathematical Aptitude : Requires the ability to perform addition, subtraction, multiplication and division; ability to calculate decimals and percentages; may include ability to perform mathematical operations involving basic algebraic principles and formulas, and basic geometric principles and calculations.

Functional Reasoning : Requires the ability to apply principles of logical or synthesis functions; to deal with several concrete and abstract variables; and to analyze major problems that require complex planning for interrelated activities that can span one or several work units.

Situational Reasoning : Requires the ability to exercise judgment, decisiveness and creativity in situations involving broader aspects of organizational programs and operations, moderately unstable situations, or the direction, control and planning of an entire program or set of programs.

IT IS THE POLICY OF FULTON COUNTY THAT THERE WILL BE EQUAL OPPORTUNITY FOR EVERY CITIZEN, EMPLOYEE AND APPLICANT, BASED UPON MERIT WITHOUT REGARD TO RACE, COLOR, RELIGION, GENDER, AGE, GENETICS, DISABILITY OR SEXUAL ORIENTATION.

The answers you provide to the supplemental questions will be used to determine if you meet the minimum qualifications for this position. Your responses pertaining to specific work experience and education must be clearly shown in the areas for work history and education on your application. Your application must be completed in full before it is submitted. Please review all applications for accuracy and make all corrections before submittal because errors can result in not meeting the minimum qualifications. We do not accept additional information after your application has been received by the Human Resources Management Department. Do you accept these conditions?

Are you currently an employee of Fulton County Government?

In what field of study related to this position do you possess an Associate's Degree, Bachelor's Degree, Master's Degree, Doctorate's Degree or have earned college credits?

• Business Administration
• Public Administration
• Management
• Accounting / Finance
• Logistics
• Human Resources
• Other Related Field
• None of the Above

How many years of progressively responsible experience do you have in Project Management, Human Resources, Budget Operations or a related field?

Please indicate how many years of supervisory experience you possess.

Describe your level of experience using the AMS / CGI Advantage Finance and Info Advantage or any web-based financial management solution built for business or a government agency.

This position will be the Accountant / Budget Manager for the Marshal's Office. Please describe how your skills and experience align with the responsibilities of an accountant and budget manager, including specific tasks such as accounts payable / receivable, general ledger maintenance, financial reporting, budget preparation, and etc.

Do you have experience with grant research, grant application, grant management and or grant accounting?

If you answered yes to the previous question, describe your last grant research, application, accounting or grant management experience.

Describe your level of experience using AMS / CGI Advantage HR or any government business application designed to streamline HR reporting and processes.

Do you have experience managing Human Resources processes such as, hiring, tracking, progressive discipline, salary analysis, etc?

If you answered yes to the previous question, describe your experience managing Human Resources processes.

Describe your experience managing staff and teams assigned to various roles not related to budget, grant, or procurement.

What is your experience developing and or editing standard operating procedures and policies?

Required Question

Salary : $107,651