What are the responsibilities and job description for the Specialist I, CTAE position at Fulton County Schools?
Summary
The Specialist I for CTAE is responsible for performing various budgetary duties that may be complex in nature and requires substantial interaction with school-based and District personnel. The incumbent in this position will assist with budget monitoring, transactions, and reporting.
Essential Duties
- Maintains accurate budget records and prepares internal budget-related reports for the Director of CTAE
- Assists the Director of CTAE with all federal and state CTAE grants in the GaDOE Consolidated Application
- Assists CTAE office staff with receiving quotes for CTAE purchases
- Processes all purchase requisitions for the CTAE office and all subsequent activities after requisition entry, including but not limited to monitoring the progress of requisition approvals, shipment/delivery updates, and goods receipts
- Processes all required budget transactions, including reclasses, amendments, PRIME entry, transfers, etc
- Assists all school-level bookkeepers with questions related to CTAE orders
- Assists CTAE teachers with travel-related questions
- Assists in providing budget-related training to CTAE staff
- Communicates with schools and employees, as needed, to relay information related to CTAE budgets and travel
- Works with other departments as needed to ensure a smooth flow of processes
- Assists the members of the CTAE District office staff with clerical support as needed
- Assists the Director of JROTC with Cost Center budget
- Manages workflow as prescribed to maximize efficiency and productivity
- Provides excellent customer service that fosters trust by providing appropriate solutions in a timely manner
- Researches and analyzes data for accuracy, reporting any discrepancies to management
- Remains in compliance with all legal requirements and District policies and procedures at all times
- Performs other duties as assigned by the appropriate administrator
Required Education
Certification/Licensure
Experience Qualifications
Minimum 2 years of experience working in a related field dealing with budget management required
Knowledge/Skills/Abilities
- Demonstrated ability to maintain confidential information and exercise extreme discretion
- Excellent problem solving/judgment skills, and high level of attention to detail and accuracy
- Must be able to successfully manage multiple tasks, projects, and responsibilities while meeting strict deadlines
- Ability to work independently and contribute to a cohesive team
- Must be able to collaborate effectively with District and school personnel, the general public, and work with diverse groups of people
- Excellent organizational and communication skills, both written and verbal
- High degree of professionalism
- Excellent keyboarding, writing, and aptitude for numbers and commitment to accuracy
- Working knowledge of, and experience with Microsoft Office productivity applications
Working Conditions
- Normal office environment
Physical Demands
- Routine physical activity associated with normal office environment
It is the policy of the Fulton County School System not to discriminate on the basis of race, color, sex, religion, national origin, age, or disability in any employment practice, educational program, or any other program, activity, or service. If you wish to make a complaint or request accommodation or modification due to discrimination in any program, activity, or service, contact Compliance Coordinator Gonzalo LaCava, 6201 Powers Ferry Rd, NW, Atlanta, Georgia 30339, or phone 470-254-4585.TTY 1-800-255-0135.
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