DEPARTMENTAL ACCOUNTANT

Bachelor's Degree in accounting, finance or a related field required; supplemented by three years of experience in accounting, budgeting, and/or finance; and 1 year lead experience or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Specific License or Certification Required: None.

Specific Knowledge, Skills, or Abilities: Must be able to demonstrate proficiency in performance of the essential functions and learn, comprehend, and apply all county or departmental policies, practices, and procedures necessary to function effectively in the position.

Examination:
The examination will consist of an evaluation of education and experience, accomplished by analysis of the application. Application must document that the applicant possesses the minimum knowledge, skills, education and experience as listed to be rated as qualified. If selected, an official, accredited college transcript is required, at time of employment, for all degrees/course work used to qualify for this position.
 
All applications must be completed in full before they are submitted. Please review all applications for accuracy and make all corrections before submittal because errors can result in not meeting the minimum qualifications. Additional information will not be accepted after applications are received by the Department of Human Resource Management.Purpose of Classification:
The purpose of this classification is to perform accounting, financial, and procurement functions on a departmental level. This classification is also responsible for conducting departmental financial and budgetary analysis, preparing reports for decision-makers, and processing procurement requests.
 
Essential Functions:
The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
 
 
Leads and coordinates daily work activities of assigned staff or co-workers: confers with supervisor to obtain direction regarding work assignments and priorities; organizes tasks in order to complete assigned work; monitors status of work in progress and inspects completed work; confers with co-workers, assists with complex/problem situations, and provides technical expertise; assists with training and instructing co-workers regarding operational procedures and proper use of software and databases; assists with supervision of co-workers by reporting employee problems and providing input on disciplinary action and employee performance evaluations.
 
Monitors and reviews billing activities, expenditures, and financial reports; compiles information using the AMS Financial database; designs, prepares and maintains comprehensive reports and special accounting projects and assignments including financial reports, reconciliation reports, grant and bond reports, revenue reports, retainage reports, documents and statistics for decision makers.
 
Receives, counts, verifies, batches, and records cash receipts; prepares and posts deposits; researches discrepancies; processes returned checks; reviews and enters invoices, purchase orders, payment vouchers, and similar records of transactions in an automated financial/accounting system; posts adjusting entries; reconciles accounts; verifies and monitors grant-funded and bond funded expenditures as well as other expenditures; provides information on accounts payable and other financial analysis for management; processes a variety of accounts payable documentation, receives, reviews and verifies invoices, purchase orders, requests for payments and refunds.
 
Reviews vendor invoices for accuracy, completeness and proper authorization; enter data into accounting system for payment; prints, verifies and submits for signature and maintains related documentation; receives correspondence from and responds to multiple Finance employees requesting vendor codes, funding line, contract information, Purchase Order/Delivery Order; award line and receiver number on every invoice for the department; provides information/assistance to vendors, customers, taxpayers, county departments/employees, and others regarding customer accounts, invoices, fee schedules, deadlines, documentation or other issues; researches the status of customer accounts, assists in resolving billing/account discrepancies.
 
Responds to questions and complaints, researches problems and initiates problem resolution; responds to vendors financial audit questions and discrepancies; coordinates with risk management in regards to both payments to vendors as well as funding and journal vouchers; attends kick-off project meetings for the purpose of informing vendors of their payment options and proper invoicing procedures and timelines; receives checks for State DOT reimbursements and others; enters the cash receipts and presents checks to Treasury; enters expense budget transfers transactions to increase the fund; once the funds are in place increase the appropriate purchase order.
 
Prepares and submits purchase order modifications; establishes master agreements and purchase orders to facilitate payments; executes delivery orders and requisitions; provides bond contract value updates to shareholder; assists co-workers with funding on their requisitions; tabulates accounting/financial results; submits financial documents in the financial system on the behalf of the department.
 
Assists in the preparation and submittal of annual departmental budget including administrative recommendations; enters budget transfers for operational, capital, and grants; monitors multiple account budgets and recommend adjustments.
 
Makes recommendations for changes in policies and procedures to improve operations, provide more responsive service, and/or optimize the use of resources.
 
Coordinates special projects for the department, including financial evaluation or analysis of moderate construction/maintenance projects; identifies and recommends proper allocation of financial resources committed to the project.
 
Provides information/assistance to county departments/employees and others regarding accounting issues, fee schedules, deadlines, and documentation on other issues; maintains a current, comprehensive knowledge and awareness of applicable laws, regulations, principles and practices relating to government accounting, financial reporting and/or grant accounting and administration.
 
Provides financial information for revenue review, program review and program audit; prepares and maintains financial reports, documents and statistics for decision makers; monitors the status of financial systems work in progress and consult with staff to assist with complex/problem situations providing technical expertise; compiles and evaluates operational data and cost histories; conducts detailed cost analysis and makes recommendations to improve cost and operational effectiveness; counsels co-workers on program/phase portion of funding and other related funding information for their document submittals.
 
Coordinates reporting to Finance on all utility, department costs, square footage of county owned facilities, inventory and work order costs; conducts operational research, productivity analyses and management studies to assist in the management of departmental operations, programs, and services; compiles statistical data pertaining to divisional operations; analyzes data and identifies trends; assemble and maintain files for two year period culminating with reports to the Finance department.
 
 
Additional Functions:
Undertakes special accounting projects and assignments and performs other related duties as required.Performance Aptitudes:

Data Utilization: Requires the ability to evaluate, audit, deduce, and/or assess data using established criteria. Includes exercising discretion in determining actual or probable consequences and in referencing such evaluation to identify and select alternatives.

Human Interaction: Requires the ability to work with and apply principles of persuasion and/or influence over others to coordinate programs or activities of a project, and resolve typical problems associated with the responsibilities of the job.

Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.

Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive, advisory and/or design data and information.

Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication and division; ability  to calculate decimals and percentages; may include ability to perform mathematical operations with fractions; may include ability to compute discount, interest, and ratios; may include ability to calculate surface areas, volumes, weights, and measures.

Functional Reasoning: Requires the ability to apply principles of influence systems, such as motivation, incentive, and leadership, and to exercise independent judgment to apply facts and principles for developing approaches and techniques to resolve problems.

Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations involving the evaluation of information against sensory, judgmental, or subjective criteria, as opposed to that which is clearly measurable  or verifiable.It is the policy of Fulton County that there will be equal opportunity for every citizen, employee and applicant, based upon merit without regard to race, color, religion, national origin, gender, age, genetics, disability or sexual orientation.

Salary : $61,380 - $78,750