Special Education Process Coordinator 2025-26

2025-26 District Calendar (link)

• Fulton's calendar has 166 student days and 179 staff days.
• Snow days are built into our calendar and will not be made up.
• School begins on August 20, 2025, and ends on May 22, 2026.
• There are several planned breaks throughout the year:
• October 31
• November 24-28
• December 22-January 2
• March 23-27
• April 3-6

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Purpose Statement

The job of the Special Education Process Coordinator is done for the purpose(s) of ensuring district compliance with state and federal requirements for special education including the appropriate identification and placement of students with disabilities; coordinating assigned special education program components and related activities, and implementing and maintaining services within established guidelines and standards.

This job reports to the Director of Special Services.

Terms of Employment

201 days.

Starting Date

August 1, 2024.

Essential Functions

• Acts as case manager for students served in outside placements and Missouri State Schools for severely disabled (e.g. coordinate reevaluations, attend IEP meetings, coordinate all activities associated with this population, etc.) for the purpose of carrying out and achieving objectives within area of responsibility.
  
  
• Assists with planning and implementation of professional development with district and building staff for the purpose of providing staff with continuing education.
  
  
• Assist with planning of Special Olympics activities for the purpose of providing students the opportunity to participate in Special Olympics.
  
  
• Collaborates with district personnel and others (e.g. parents, staff, community, etc.) for the purpose of implementing and maintaining services and/or programs.
  
  
• Coordinates program components, support needs and material identified for students with more significant needs (e.g. MAP-A, MAP, end-of-course trainings, data collection, assistive devices, private schools, home schools, support services, service plans, etc.) for the purpose of delivering services which conform to IDEA requirements and DESE guidelines, and ensuring compliance with state assessment guidelines.
  
  
• Coordinates Extended School Year services and programming for students during summer months for the purpose of ensuring instructional services are available as defined by IEP goals.
  
  
• Facilitates meetings and processes (e.g. transition among building programs and grade levels, etc.) for the purpose of implementing and maintaining programs and services which provide free and appropriate public education for students meeting eligibility under IDEA.
  
  
• Maintains a variety of manual and electronic files and/or records (e.g. evaluation reports, services plans, manifestation determinations, updating District Special Education manual, etc.) for the purpose of providing up-to-date reference and complying with regulatory requirements and established guidelines.
  
  
• Monitors and reviews special education documentation for the purpose of ensuring compliance with established legal requirements including IEPs, behavior plans etc.
  
  
• Presents information on a variety of topics for the purpose of communicating information and/or gaining feedback.
  
  
• Researches a variety of topics for the purpose of providing information and/or recommendations and/or addressing a variety of program and legal requirements.

Other Functions
Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Job Requirements: Minimum Qualifications
Skills, Knowledge and Abilities

Skills are required to perform multiple, technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including using pertinent software applications; facilitating meetings; planning and managing projects; and preparing and maintaining accurate records.

Knowledge is required to perform basic math, including calculations using fractions, percents, and/or ratios; read technical information, compose a variety of documents, and/or facilitate group discussions; and analyze situations to define issues and draw conclusions. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include: special education identification process and procedures outlined in the Missouri State Plan and local compliance plan.

Ability is required to schedule a significant number of activities, meetings, and/or events; routinely gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to independently work with others in a wide variety of circumstances; analyze data utilizing defined but different processes; and operate equipment using standardized methods. Ability is also required to work with a diversity of individuals; work with data of varied types and/or purposes; and utilize a variety of types of job-related equipment. Some problem solving may be required to identify issues and select action plans. Problem solving with data frequently requires independent interpretation of guidelines; and problem solving with equipment is moderate. Specific ability based competencies required to satisfactorily perform the functions of the job include: adapting to changing work priorities; communicating with diverse groups; maintaining confidentiality; meeting deadlines and schedules; setting priorities; building collaborative relationships; and working with frequent interruptions.

Responsibility
Responsibilities include: working under direct supervision using standardized procedures; leading, guiding, and/or coordinating others; operating within a defined budget. Utilization of some resources from other work units is often required to perform the job's functions. There is some opportunity to impact the organization’s services.

Working Environment
The usual and customary methods of performing the job's functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 80% sitting, 10% walking, and 10% standing. This job is performed in a generally clean and healthy environment.

Attendance
Consistent and regular attendance is an essential function of this position.

Education

Masters degree in a job-related area

Certificates and Licenses
Certification in at least one area of special education or related area and knowledge of special education process requirements.

Clearances

FBI Fingerprint and Family Care Registry

FLSA Status

Exempt

Approval Date

12/8/2021

Salary Grade

Certified

The purpose and utilization of job descriptions in Fulton 58 Public Schools are to ensure the essential functions of each position are articulated in order to create a clear understanding of job expectations for the incumbent while also providing a framework through which the recruiting, hiring, and retaining of employees may be enhanced.