What are the responsibilities and job description for the Administrative Production Coordinator position at Fun Outdoor Living?
Are you ready to embark on an exciting journey with the leader in quality outdoor living spaces? Fun Outdoor Living is expanding its team in the Charlotte metro area, and we're on the lookout for a talented Administrative Processing Coordinator to join us!
As an important part of our team, you'll play a pivotal role in ensuring our projects stay on track, delivering world-class service every step of the way. If you thrive in a dynamic environment filled with fun-loving individuals who work together as a tight-knit team, then this opportunity is for you!
The Administrative Production Coordinator (PC) will assist the Production Management team by ensuring that all project schedules, vendor coordination, and updates are handled efficiently and accurately. A primary focus of this role is working hand-in-hand with the Production Manager to schedule vendors, update project timelines as needed, notify Project Managers of any changes, and ensure all information is accurately recorded in BuilderTrend. Additionally, the PC will assist with permit and inspection processes, customer communication, and overall project coordination while delivering outstanding service to both internal and external customers.
Key Focus Areas:
Vendor Scheduling and Project Updates:
- Collaborate with the Production Manager to schedule vendors, ensuring timelines are adjusted as needed and communicated promptly to Project Managers.
- Update project schedules and timelines in BuilderTrend as changes occur.
- Ensure follow-through by verifying that all schedule adjustments and vendor updates are accurately reflected in BuilderTrend.
BuilderTrend Accuracy and Documentation:
- Monitor all project details in BuilderTrend, ensuring schedules, permits, change orders, and vendor updates are entered and maintained correctly.
- Confirm that serial numbers, purchase orders, and other critical project data are recorded inBuilderTrend.
- Regularly review projects for any missing permits, inspection results, or documentation and follow up to resolve discrepancies.
Customer and Vendor Communication:
- Act as the primary liaison between the Production Team, customers, vendors, and office staff to ensure seamless communication.
- Provide timely responses to customer inquiries and ensure follow-ups are documented in BuilderTrend.
- Improve customer engagement by ensuring project information is up to date and accurate.
Permit and Inspection Coordination:
- Assist in applying for necessary permits and zoning approvals, set follow-up reminders to ensure timely acquisition, and scan documents into BuilderTrend upon receipt.
- Assist in ensuring project permits are closed out by obtaining final Certificates of Occupancy and documenting them appropriately.
Vendor Quotes and Change Orders:
- Obtain vendor quotes (as designated by the Production Manager) and send them to customers for review and approval.
- Upon acceptance, enter the appropriate change orders intoBuilderTrend and update project schedules accordingly.
Required Skills and Attributes:
- A friendly and engaging personality with strong communication skills.
- Excellent organizational abilities and attention to detail.
- Proficiency with BuilderTrend or similar project management software.
- A thorough understanding of scheduling in project management software, purchase orders, and change orders.
- Ability to work collaboratively with the Production Team, vendors, and office staff.
- Strong multitasking skills with the ability to manage multiple projects simultaneously.
Job Type: Full-time
Pay: $22.00 - $26.00 per hour
Expected hours: 40 per week
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
Experience:
- Microsoft Office: 5 years (Required)
- Construction administrative: 1 year (Required)
- Project scheduling: 1 year (Required)
Work Location: In person
Salary : $22 - $26
