What are the responsibilities and job description for the Executive Assistant / Chief of Staff position at Fund Launch?
About Fund Launch
Fund Launch is the premier incubator for fund managers, helping entrepreneurs launch and scale investment funds. We provide high-end coaching, financial services, and a powerful network of fund managers, all with the goal of building an ecosystem that manages $1 trillion in assets over the next decade. Our team operates with a high-performance mindset, pushing the boundaries of what is possible in the high-finance finance and education space.
About the Role
We are seeking a highly organized, execution-driven professional to serve as a right-hand operator to our leadership team. This hybrid role blends executive assistance, operational strategy, and basic HR needs, ensuring that the company scales efficiently while maintaining its culture.
Responsibilities
Executive Support :
Serve as an executive assistant to the CEO, CRO, and CFO
Manage calendars, meeting preparation, and follow-ups, ensuring top priorities are executed
Drive key initiatives and special projects, from internal operations to partnerships
Help with creating, editing, and managing contracts
Occasional personal errands
Help keep things running smoothly in the office
Chief of Staff Duties :
Create and optimize internal systems to improve efficiency and communication
Lead cross-functional projects that require high-level problem-solving
Act as the gatekeeper for decisions, ensuring the leadership team is focused on high-impact initiatives
HR & People Operations :
Aid with hiring and onboarding for our team of 30 employees and 30 contractors
Optimize payroll, benefits, and compliance (we currently use Gusto)
Drive team culture, ensuring we hire and retain top-tier talent
Qualifications
Strong execution skills with the ability to operate independently and efficiently
Process-oriented mindset with a talent for optimizing workflows
Highly organized, with excellent attention to detail and the ability to manage multiple priorities
Strong discretion and judgment when handling confidential information
Experience in fast-paced environments, ideally within startups, finance, or high-performance organizations
Preferred Experience
5 years in an Executive Assistant, Chief of Staff, HR, or operations role at a high-growth company
Background in people management, hiring, and HR compliance
Experience with Salesforce, HubSpot, Gusto, or similar tools is a plus
Why Join Fund Launch?
Opportunity to be at the center of a rapidly scaling company
Work alongside a high-caliber executive team in a results-driven environment
Make a tangible impact on the company’s internal operations and team culture
Opportunities for career growth, with potential for this role to evolve into a senior leadership position
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