What are the responsibilities and job description for the Accounts Payable Specialist position at FusionSite?
Job Summary
The Accounts Payable (AP) Specialist is responsible for the full payment cycle of vendor invoices along with other payment related requests of the accounts payable department. This includes assisting with the vendor setup process and maintenance, ensuring the accurate and timely processing of invoices and payments, and maintaining compliance with company policies and procedures. The AP Specialist plays a critical role in ensuring that the company maintains positive relationships with vendors.
Key Responsibilities
- Support the vendor setup process, ensuring all required information is accurate and compliant with company policies. Perform vendor validations to ensure legitimacy and accuracy.
- Support the setup and maintenance of ACH / wire payments for vendors, ensuring proper documentation and adherence to security protocols.
- Accurately process and code invoices in the accounting system while adhering to deadlines.
- Ensure proper documentation for all invoices and payments to comply with company policies and accounting standards.
- Reconcile vendor statements to ensure all invoices and payments are accounted for and resolve discrepancies promptly.
- Collaborate with vendors and internal teams to address and resolve invoice or payment-related issues.
- Ensure all tasks are performed in compliance with company policies and procedures.
- Oversee the accurate and timely processing of accounts payable transactions, including invoice coding, and approval.
- Manage vendor payments, including both manual and electronic payments, while ensuring all payment deadlines are met.
- Maintain positive relationships with both vendors and sites, addressing inquiries and resolving issues related to payments, discrepancies, and billing.
- Ensure all invoices received for the month are properly coded and approved before the accounting period is closed.
- Support the company credit card program including ordering credit cards and addressing issues with Concur.
- Annually assist in preparing the 1099’s to ensure accurate and timely distribution.
- Assist with various banking duties such as reviewing and investigating suspicious checks.
- Perform other duties as assigned
Education & Experience
- Bachelor’s degree in Accounting, Finance, or related field preferred
- A minimum of 3 years experience in A/P or a similar role
- Knowledge of Sage Intacct, SAP Concur and Microsoft Office Suite (Excel, Word) preferred.
Key Skills
- Strong knowledge of accounts payable processes and internal controls.
- Excellent organizational and time management skills.
- Detail-oriented with a strong focus on accuracy.
- Strong collaboration problem solving skills.
Working Conditions
- Full-time position, typically 40 hours per week.
- In office opportunity.
- Occasional overtime may be required during month-end or year-end closing periods.
