What are the responsibilities and job description for the Student Registration Coordinator position at FVI School of Nursing and Technology?
FVI School of Nursing and Technology is a private, post-secondary institution providing associate and diploma career programs in nursing, allied health, and technology. The institution is licensed by the Florida Commission of Independent Education and nationally accredited by the Council on Occupation Education (COE). As a small, entrepreneurial business we pride ourselves on having an engaged, aligned team dedicated to helping our students achieve success. Our core values are central to our success, and we have a relentless pursuit to maintain those values within our organization. We work hard and have fun but promote a culture of balancing time with family and community.
We are committed to creating a warm welcoming environment where everyone who visits will feel that FVI School of Nursing and Technology genuinely cares for everyone who visits, works, or attends classes at FVI. To do so, in this role, it is expected that as a member of the FVI team exemptional customer experience is expected with every interaction.
As Student Registration Coordinator, you will assist with proctoring entrance assessments, assist applicants with the student registration process and with meeting all the entrance and clinical requirements if applicable. In your role, ensuring the proper data input and document collection for both ADM and student information system is vital. In this role you will be responsible for other administrative tasks as assigned.
Pre-Admission Exam Proctoring:
- Serve as the primary proctor for pre-admission exams (Wonderlic and TEAS).
- Ensure applicants are comfortable and provide clear instructions before administering the assessments.
- Print and distribute exam results, updating the applicant tracker by the close of each business day.
- Administer Wonderlic exams daily; TEAS exams on Wednesdays from 10:00 am - 2:00 pm.
Applicant Registration Process:
- Guide applicants through the self-serve registration process using the ADM system, assisting with document uploads (POG, photo ID, program plan, etc.).
- Review ADM documents to ensure all required signatures are completed.
- Update applicant status in Diamond and LSQ systems daily by close of business.
- Direct applicants to pay the registration fee upon completing the enrollment process.
Nursing Program Support
- Initiate the Complio process for nursing applicants, providing clear instructions on background checks, fingerprinting, drug screens, health clearances, and immunizations.
- Send weekly email reminders to registered nursing students if requirements are incomplete.
- Update status results in the registration tracker every Wednesday and Friday.
Data Management & Compliance:
- Ensure 99.9% accuracy and completeness when updating LSQ, Diamond, and the application/registration trackers.
- Audit files to confirm all pre-admissions requirements are met.
- Review future start students after the add/drop period to ensure proper submission to the Registrar’s Office.
Registrar’s Office Support:
- Assist the Registrar’s Office with processing diplomas and in-service certificates, ensuring completion within 2-4 weeks of the graduation date.
Campus Operations Support:
- Provide support to the Director of Financial & Institutional Operations (DOFI) during campus events, meetings, new student orientation, and open houses.
- Cover duties during lunch breaks and PTO days, preparing for events 60 minutes prior to the start.
Service Hours:
- Monday to Thursday: 10:00 am - 7:00 pm
- Friday: 10:00 am - 4:00 pm
Key Metrics:
- 99.9% accuracy in all data entry and document management tasks.
- Same-day or within 8 business hours completion of nursing applicant processes.
- Timely updates to all relevant systems and trackers by the close of business.
- Weekly reminders to students with missing requirements.
- Diploma and certificate completion within 2-4 weeks of graduation.
Qualifications:
- Strong attention to detail and ability to work with accuracy under tight deadlines.
- Excellent communication and customer service skills.
- Experience with data entry, record-keeping, and compliance.
- Ability to multitask and manage multiple priorities efficiently.
Benefits:
· Dental insurance
· Employee assistance program
· Flexible schedule
· Health insurance
· Paid time off
· Vision insurance
