Accounts Payable Specialist

Job Title: AP Specialist

Location: Hybrid in Tigard, OR

Salary Range: $24-$28 an hour

(Commensurate with experience and internal wage bands)

About Us:

Johnstone Supply - The Founders Group is a third-generation, family-owned wholesale distributor specializing in heating, cooling, and refrigeration supplies and equipment. As one of the nation’s largest HVAC/R distributors, we are locally owned and operate across six states, 20 locations, delivering superior customer service, expert technical advice, and industry-leading training seminars.

Matt and Corky Popma, grandsons of John Shank, are third-generation owners who truly value their legacy and their team members. At Johnstone Supply - The Founders Group, our purpose is to help keep our communities safe and comfortable.

Hours of Operation:

This position follows an 8-hour shift between the hours of 6:00 AM and 6:00 PM.

Ideal Candidate:

We are looking for individuals who demonstrate:

•Strong communication and interpersonal skills

•Ability to work collaboratively in a team environment

•Problem-solving and critical-thinking abilities

•Attention to detail and organizational skills

•Adaptability in a fast-paced work environment

•Customer-focused mindset

•Proactive approach to tasks and responsibilities

Key Responsibilities:

•Review and process EDI invoices daily in a fast-paced, high-volume environment

•Ensure the proper approval and coding of invoices to the general ledger across trade and non-trade

•Research and resolve invoice discrepancies

•Serve as a cross-functional partner to the Inventory Purchasing, Branch Services and Warranty departments

•Correspond with vendors and our Corporate office

•Process and lead the reconciliation of Corporate check runs

•Manager Vendor Set Up process with Form W-9 to ensure compliance with 1099 reporting

•Participate in process improvement initiatives, including the digitization of the Accounts Payable process and scaling of our ERP system to all locations

•Partner with the general accounting team on monthly close deliverables

Qualifications:

•At least 2 years of Accounts Payable or relevant experience

•Associate’s or Bachelor’s degree in Accounting, Business, or related field

•Comfortable with learning new tools and technologies

•Excellent technology skills including Excel and PowerPoint, experience with Infor (CSD) products and BI Tools a plus

•Knowledge and understanding of the Accounts Payable function, including experience using an ERP (Accounting) system

•Knowledge of basic accounting principles, including US GAAP (Generally Accepted Accounting Principles)

Soft Skills & Competencies:

•Ability to type 30-50 WPM

•Proficiency in operating a computer

•Use of 10-key or calculator

•Strong organizational and prioritization skills

•Ability to meet deadlines and handle multiple tasks efficiently

•Effective verbal and written communication skills

•Active listening skills

•Ability to handle sensitive, confidential information

•Ability and desire to learn new technology, as needed

•Strong ability to operate a computer, as needed

•Ability to operate standard office equipment

What We Offer:

•Comprehensive benefits package (Medical, Dental, and Vision insurance)

•Competitive pay

•Paid holidays

•PTO (Paid Time Off)

•401(k) match

Physical Requirements:

The physical effort typically applied in this job includes:

•Standing for long periods of time

•Driving/ Travel

•Operating a computer

•Sitting as needed or for prolonged periods of time.

Our Culture:

At Johnstone Supply The Founders Group, we believe in fostering a strong, supportive, and growth-oriented work environment.

Our culture exhibits:

•Be a great teammate

•Be accountable

•Have a plan

•Solve problems

•Have a winning attitude

•Put yourself in the customer’s shoes

•Develop yourself

•Have fun

•Lead people, manage process

Our core values are:

•Customer-focused

•Accountable

•Solutions-minded

•Always learning

•Collaborative

Join us and be part of a team that values dedication, teamwork, and continuous improvement!