Office Manager

Overview

For over 25 years, G&A Partners has been helping entrepreneurs grow their businesses, take better care of their employees, and enjoy a higher quality of life by providing proven HR solutions and technology. G&A Partners' client is currently seeking a Office Manager to join its team in The Woodlands, TX.

The Office Manager plays a pivotal role in supporting the senior leadership of our client. This position is responsible for managing the day-to-day administrative tasks, ensuring efficient communication, and facilitating smooth operations within the executive office and organization as a whole. The ideal candidate will be a proactive problem solver with exceptional organizational skills and a keen attention to detail. They will handle confidential information with discretion, represent the executive team with professionalism, and be adept at managing multiple priorities in a fast-paced environment.

Responsibilities

• Administrative Support: Manage and maintain executives' schedules, appointments, and travel Arrangements
• Communication: Act as the primary point of contact between the executives and internal/external stakeholders/clients
• Document Management: Prepare and edit correspondence, communications, presentations, and other documents
• Meeting Coordination: Organize and attend meetings, ensuring that agendas are prepared, and minutes are taken and distributed
• Research: Conduct research on behalf of executives for various projects and initiatives
• Financial Oversight: Assist with budget preparation and expense reports for executive leadership
• Confidentiality: Handle sensitive information with the highest degree of integrity and confidentiality
• Project Management: Assist with or lead special projects as assigned, ensuring timelines and objectives are met
• Stakeholder Management: Liaise with internal departments and external organizations at the executive level
• Lead various HR projects and initiatives

Qualifications

• Bachelor’s degree in business administration or related field preferred
• Minimum of 5 years of experience supporting C-Level Executives as well as office management
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Exceptional organizational skills and attention to detail
• Strong verbal and written communication skills
• Ability to multitask and prioritize tasks effectively 
• Discretion and confidentiality are paramount
• Proactive mindset with a problem-solving attitude

Equal Opportunity Employer Statement

G&A Partners as an Equal Opportunity Employer considers all applicants and prohibits discrimination of any type on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances. Our management team is dedicated to providing a work environment free of discrimination and harassment based on any of these characteristics. We are committed to this policy and achieving a diverse workforce with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, access to facilities and programs and general treatment during employment.

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