What are the responsibilities and job description for the Assistant to the CEO position at G and D Beautiful Genes and more?
Overview
We are seeking a highly organized and proactive Executive Assistant to support our CEO in a fast-paced environment. The ideal candidate will possess exceptional communication skills, a strong attention to detail, and the ability to manage multiple tasks efficiently. This role is crucial in ensuring the smooth operation of the executive office and requires a blend of administrative expertise and personal assistant capabilities.
Duties
- Manage the CEO's calendar, scheduling meetings, appointments, and travel arrangements while ensuring optimal time management.
- Serve as the primary point of contact for internal and external communications, demonstrating excellent phone etiquette.
- Prepare and transcribe meeting notes and documents, ensuring accuracy and timely distribution.
- Handle data entry tasks with precision, maintaining organized records and files.
- Coordinate event planning for company meetings, conferences, and other corporate events.
- Utilize Google Suite effectively for document creation, presentations, and spreadsheets.
- Manage office operations including supplies inventory, equipment maintenance, and overall office management.
- Assist with DocuSign processes for document signing and approvals as required.
Qualifications
- Proven experience as an Executive Assistant or in a similar administrative role is preferred.
- Proficiency in Google Suite applications (Docs, Sheets, Slides) is essential.
- Familiarity with phone systems and excellent phone etiquette skills are required.
- Strong data entry skills with an emphasis on accuracy and attention to detail.
- Experience in transcribing meeting notes or similar documentation is a plus.
- Demonstrated ability to manage calendars effectively while prioritizing tasks efficiently.
- Previous experience in event planning or coordination is highly desirable.
- Strong organizational skills with the ability to work independently and collaboratively within a team environment.
If you are a motivated individual who thrives in a dynamic setting and possesses the necessary qualifications, we encourage you to apply for this exciting opportunity to support our CEO directly!
Job Type: Full-time
Pay: $69,793.00 - $74,407.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
Schedule:
- Day shift
Ability to Commute:
- San Antonio, TX 78218 (Preferred)
Work Location: In person
Salary : $69,793 - $74,407
