What are the responsibilities and job description for the Administrative Assistant position at G & C Food Distributors?
Company Introduction: G&C Food Distributors is a re-distributor of refrigerated, frozen and dry food. We store and deliver more than 4,000 food items to meet the needs of our customers across 27 states and 28 states internationally. In recent years, G&C Foods has grown to be one of the most respected redistributors in the United States. We are rapidly expanding all areas of our organization.
We are thrilled to announce that G&C Foods will be opening our new facility soon. As part of this exciting expansion, we will be posting a variety of job opportunities in December. We will begin reviewing applications and hiring in January. If you have any questions, please feel free to reach out to us at recruiting@gcfoods.com. Stay tuned for more updates and get ready to join our growing team!
Location: Alachua, FL
Schedule: Monday-Friday 8a-5p
Job Summary:
The Administrative Assistant is responsible for providing comprehensive administrative support to the Operations and Transportation Team. This role involves managing a high volume of calls, scheduling meetings, handling information requests, and performing various clerical functions. The Administrative Assistant will support multiple members of the Management Team as needed.
Essential Functions:
Administrative Support:
- Maintain appointment schedules by planning and scheduling meetings, conferences, teleconferences, and travel.
- Provide general administrative and clerical support, including managing phones, visitors/clients, mail, scanning, faxing, copying, data entry, and filing.
Customer Interaction:
- Skillfully manage incoming calls, emails, and messages, efficiently directing them to the appropriate personnel to ensure prompt responses.
- Act as the initial point of contact for visitors, customers, and internal staff, creating a positive and lasting first impression.
- Uphold the professional image of the company by ensuring the reception area is consistently clean, organized, and presentable.
Cross-functional Collaboration:
- Coordinate meetings, conference room bookings, and out-of-office calendars, ensuring seamless scheduling and organization.
- Facilitate the procurement of flowers, gifts, and meals for other departments by providing assistance in the ordering process.
- Serve as the designated evacuation point person responsible for implementing and overseeing safety protocols during emergency situations.
Reporting and Analysis:
- Provide essential administrative support to the organization, contributing to the smooth execution of daily tasks and projects, including scanning invoices/paperwork and handling outbound checks.
- Manage the flow of incoming and outgoing mail and packages, maintaining an organized system for efficient distribution.
Requirements:
- High school diploma or equivalent required.
- 0-3 years phone administration experience required.
- Ability to travel occasionally for customer/office visits.
- Bilingual Preferred.
Benefits:
- EMPLOYEE HOT DEALS! Everyone's favorite benefit is purchasing all kinds of food for crazy cheap prizes!
- Excellent Benefits including medical insurance as low as $17.66/week, Vision, Dental, 401k, company-paid life
- Potential for annual associate bonuses of up to an additional 3 weeks’ pay
- Onsite gym/wellness center
- Flexibility with scheduling needs
- Cookouts
- Holiday turkey and ham
- Opportunity for advancement throughout the company
- Open door policy
- Annual Flu Clinic... and so much more!
Contact/Application Information:
If you’re interested, please apply through really. If you have any questions, you can email recruiting@gcfoods.com. Thank you for your interest, and we look forward to meeting you!
Salary : $18
