What are the responsibilities and job description for the Proposals Specialist position at G.I.S.?
We have offices in Baton Rouge, New Orleans, as well as Houma.
Job Title : Proposals Specialist
Location : Remote
Job Type : Full-Time, Mid-Level
Reports to : Director Proposals and Contracts
Schedule : Mon-Fri, 8am-5pm
Company Overview :
Grand Isle Shipyard (GIS) is a premier oil and gas services company providing solutions to the energy sector. We specialize in offshore construction, onshore construction, and maintenance services. With over 75 years of experience, we pride ourselves on our commitment to excellence, safety, and innovation. We are expanding our Proposals team to continue driving growth and meet the demands of our fast-paced industry.
Position Summary :
The Proposals Specialist independently leads all phases of a proposal development process, including pre-qualifications, requests for information, submissions, post-submission clarifications, and record retention. This position ensures each proposal response is well organized and represents GIS as a leading service provider.
Key Responsibilities :
- Provide consistent customer service to internal and external clients, maintaining a respectful work environment.
- Lead receiving, interpreting, distributing, and completing proposal-related information and inquiries from clients.
- Facilitate Go / No Go, kick off, and development meetings for new opportunities.
- Collaborate with internal subject matter experts to develop and submit opportunities.
- Coordinate responses to clients and ensure appropriate internal stakeholders are invited to client-led meetings.
- Ensure compliance with GIS and client proposal requirements.
- Navigate CRM software for proposal-related tasks and actions, maintaining a high level of comprehension to provide support to other users.
- Notify appropriate team members of new opportunities and client updates.
- Create and maintain SharePoint folders related to assigned opportunities and tasks.
- Use RFP response software to create proposals, assign questions, export templates, create library entries, and assign user access.
- Format and edit proposals with focus on completing milestones and meeting deadlines.
- Navigate client portals to retrieve information, communicate with clients, and submit proposal responses.
- Set and facilitate proposal development meetings, as appropriate for each opportunity.
- Track client addendums and clarifications, providing updates to internal stakeholders and storing documents in SharePoint.
- Previous experience in energy, industrial, infrastructure, or power industries.
- Proficiency using Microsoft 365, SharePoint, and customer relations management software.
- Excellent time management skills.
- Ability to effectively communicate with peers, co-workers, executives, and clients.
- Ability to work effectively in a remote setting.
- Ability to travel up to 10% of work time.
- Experience navigating various client online platforms.
Qualifications
Education : Bachelor’s degree in human resources, Business, or a related field preferred, or equivalent work experience.
Required Experience : 5 years of experience in Proposals development (start to finish) responding to RFP, RFI, and Pre-Qualifications.
Required Skills :
Physical Requirements
Work Environment : This job operates in a professional office setting. This role may require occasional travel for recruiting events, job fairs, or to GIS field sites.
Physical Demands : This role requires the ability to sit for extended periods while working on a computer. Ability to occasionally lift and carry up to 20 pounds for setting up recruiting event materials.
EEOC Statement :
Grand Isle Shipyard (GIS) is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
