Foodservice Sales Coordinator

Foodservice Sales Coordinator - On-Premise Position Summary To provide confidential, professional administrative support to the On-Premise Sales team so the company can meet sales and profitability goals.   Essential Functions Reviews, shares, and utilizes Power BI reports for the On-Premise Sales team; ensures reports are accurate; maintains electronic file copies of all On-Premise customer contracts.   Processes invoices for payment.   Responds to phone calls and emails from new or potential external customers; gathers information and enters data into CEM database for response and follow-up.   Prepares, processes, and mails all pricing letters for On-Premise customers.   Performs general clerical duties for On-Premise Sales Team (e.g. filing; faxing; sorting and distributing mail, incoming correspondence, and faxes; answering telephone; schedule conference rooms; plan meetings; make travel arrangements).   Creates and maintains RFP’s, Presentations, sales support materials for On-Premise department or team members as needed.   Adheres to all company policies, standards, and procedures (e.g. OSHA and safety requirements, Federal/State/Local Laws).   Communicates with other employees and customers regarding requests for information; Supervisors and Sales management team regarding any problems or issues (e.g. employee concerns, reporting issues).   Tracks department, team vacation and personal days, completes time-off requests, daily, weekly, and monthly sales reports, volume reports, invoices, and other required paperwork according to established standards.   Maintains confidentiality of financial information, pricing, customer information, employee addresses and phone numbers and other sensitive and confidential information.   Works assigned schedule, exhibits regular and predictable attendance, and works overtime as needed to meet workload demands. Performs other related duties as required.   Processes monthly expenses utilizing Concur for self and assigned manager or supervisor as required.   Education Level High School Graduate or General Education Degree (GED)   Experience 1-3 years of previous administrative support experience required   Computer Skills Microsoft Office Suite, including Power BI, Teams; CEM Database, VIP   Additional Requirements Knowledge of beverage industry; On-Premise sales environment. Skilled in internal and external customer service. Ability to: work quickly, efficiently, and independently; multi-task; be detail oriented; meet deadlines in a pressured situation; communicate effectively with customers and other employees and develop good working relationships; adapt to change; solve problems; operate a computer, copier, printer, fax machine; problem solve; read and write; perform basic math functions (e.g. addition, subtraction). Other functions, skills and abilities may also apply.