What are the responsibilities and job description for the Front Office Administrator (Valencia Trails/Sky) position at G L Homes of Florida Corporation?
Job Description
Job Description
Position Summary :
Responsible for greeting all guests visiting the sales center, answering calls, and updating and maintaining records.
Key Duties and Responsibilities :
Greet customers in a friendly manner making them always feel welcome
Introduce customer to a sales associate
Answer phones and route calls to the appropriate person
Manage inventory and ordering of marketing supplies
Manage inventory, order, and stock office supplies, water, coffee, etc.
Input new client information into traffic system and print traffic reports
Distribution of contracts, change orders, start packages, and letters to corporate, buyers, and in-house staff
Other duties and projects as assigned by management
Education & Experience :
High School diploma required.
Previous Front Desk / Receptionist experience preferred : operating a switchboard and greeting customers in a very friendly manner.
Skills & Abilities :
This job requires a friendly, upbeat 'people person', who is able to multi-task in handling the sometimes-hectic flow of customers coming in to the sales center, as well as promptly answering incoming calls with a smile in his / her voice.
Some computer skills are required to manage the traffic system, and to assist with administrative tasks.
Organizational skills are required to keep inventory of marketing and office supplies
Customer Service - Maintain a professional, polite, and friendly attitude at all times.
Interpersonal Skills - Must be able to establish rapport and develop good working relationships with all levels of people both within and outside the organization.
Good administration skills and attention to detail
Must have good organizational and follow up skills.
Ability to communicate effectively
Basic computer skills
Ability to operate a wide range of office technology including telephones, personal computers, e-mail, fax and copy machines.
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