What are the responsibilities and job description for the Accounts Payable/Accounts Receivable (AP/AR) Associate position at G.M. Industrial, LLC?
GM Industrial LLC is an established but growing manufacturer and distributor of high quality industrial and institutional chemical formulas. Our family of companies includes Chemsafe International and Zenex International. We are focused on building on our success and improving our operations. We are actively looking for positive, energetic, and innovative experts to join our team!
Accounts Payable/Accounts Receivable (AP/AR) Associate
We are looking for a responsible, self-driven, and detail-oriented AP/AR Associate who will work under the supervision of the Accounting Manager. The AP/AR Associate will be responsible for managing the day-to-day processing of accounts payable and receivable transactions, ensuring accuracy, efficiency, and compliance with company policies. This role supports the finance team in maintaining financial records, reconciling statements, and processing payments and invoices in a timely manner. You must be able to work independently and with the highest level of integrity.
Responsibilities
Accounts Payable (AP):
- Process and review vendor invoices for accuracy and proper authorization.
- Processes three-way match.
- Ensure timely and accurate entry of invoices into the accounting system.
- Prepare and process electronic transfers, ACH payments, and paper checks.
- Reconcile vendor statements and resolve discrepancies.
- Maintain organized records of all transactions and payment activities.
- Assist in month-end closing and reporting tasks.
Accounts Receivable (AR):
- Generate and distribute customer invoices and statements.
- Apply payments accurately to customers accounts and reconcile discrepancies.
- Monitor accounts for overdue payments and follow up on outstanding balances.
- Prepare and process bank deposits.
- Assists with Avalara CertCapture.
- Assist with collections efforts and maintain customer payment records.
- Send notification to sales representatives and managers with customer needs.
- Communicate with customers regarding billing inquiries and account discrepancies.
- Uses SAGE accounting software to maintain records and prepare reports.
- Other tasks as assigned.
Qualifications
- High school diploma or equivalent; Associate degree in accounting or finance preferred.
- 1-3 years of experience in accounts payable, accounts receivable, or general accounting.
- Proficiency in accounting software (Preferred: SAGE 100, Sage X3) and Microsoft Office Suite (Excel, Word, Outlook).
- Excellent communication and interpersonal skills, with the ability to interact professionally with employees, clients, and vendors.
- Strong organizational skills and attention to detail, with the ability to multitask and prioritize tasks effectively.
- Proactive attitude and willingness to take on new challenges and responsibilities.
- Strong analytical and problem-solving skills.
Benefits
- 401(k) with Company Match
- Health, Dental and Vision Insurance
- Company Paid Life Insurance
- Company Paid Long Term Disability Insurance
- Available Voluntary - Life Insurance, Short Term Disability, Accident & Critical Illness Insurance
- Paid Time Off
- 8 Paid Holidays
This is a full-time, on-site, Monday through Friday, day shift position.
