What are the responsibilities and job description for the Office Assistant position at GA Telesis, LLC?
GA Telesis is a global leader providing integrated solutions to the aviation and aerospace industries. We serve over 2,000 customers, including airlines, original equipment manufacturers, maintenance, repair, and overhaul (MRO) providers, and component suppliers worldwide, with 31 leasing, sales, distribution, and MRO operations in 19 countries. The GA Telesis Ecosystem™ concept is core to our providing integrated aviation solutions to our global customers.
We are seeking a highly organized and detail-oriented Office Assistant to support our Flight Solutions Group operations. In this role, you will ensure smooth administrative functions within the unit, facilitate communication between teams, and maintain accurate records and documentation. If you thrive in a fast-paced environment and have a keen interest in the aviation industry, we encourage you to apply.
Responsibilities
We are seeking a highly organized and detail-oriented Office Assistant to support our Flight Solutions Group operations. In this role, you will ensure smooth administrative functions within the unit, facilitate communication between teams, and maintain accurate records and documentation. If you thrive in a fast-paced environment and have a keen interest in the aviation industry, we encourage you to apply.
Responsibilities
- Manage calendars, schedule meetings, and coordinate appointments.
- Prepare reports, presentations, and correspondence as needed.
- Organize and maintain physical and electronic files, ensuring easy retrieval.
- Act as a liaison between internal teams, suppliers, and external stakeholders.
- Facilitate onboarding and training sessions for new team members.
- Update and manage databases related to parts inventory, orders, and vendor information.
- Assist in preparing data-driven reports for supply chain analysis.
- Monitor compliance and alert teams to required updates or changes.
- Answer phones, route calls, and handle general inquiries.
- Serve as reception back-up as needed.
- Order and maintain office supplies and equipment.
- Support other administrative tasks and projects as assigned.
- High school diploma or equivalent (Associate’s degree preferred).
- 2 years of administrative or office support experience (aviation or supply chain experience is a plus).
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational skills and attention to detail.
- Excellent communication and interpersonal skills.
- Knowledge of aviation industry terminology and practices.
- Ability to multitask and prioritize work in a fast-paced environment.
- Basic understanding of supply chain processes, warehouse management, or procurement.
