Estimating Clerk

Job Summary:

Under general direction, the Accounts Payable Specialist/Estimating Clerk will provide a hybrid role to support the Operations & Finance Teams.

On the Operations side, this will be done through assisting the estimating department with downloading, reviewing and printing of files, setting calendar items for deadlines of bids, minor takeoffs/kmz creation, high level Geotech review and plotting.

On the Finance side, this will be done through processing and payment of vendor invoicing. This person is responsible for collecting and processing purchase orders, packaging slips, and invoices related to all company purchases. They will also be responsible for issuing payments for these items.

All efforts are intended to support our continued commitment to the highest level of ethics, integrity, and excellence in all aspects of the company's operations.

Roles & Responsibilities:

• Downloading and reviewing bid files
• Setting calendar items for bid deadlines
• Assisting the estimating department with takeoffs/kmz creation
• Collection of invoices from subs and suppliers
• Entry of said invoices into the corporate AP software.
• Routing of invoices for approval including follow up as needed.
• Assist with the reconciliation of monthly credit/fuel card statements.
• Handling accounts payable for separate entities and vendors
• Analyzing workflow processes
• Establishing and maintaining relationships with new and existing vendors
• Ensuring bills and payroll are paid in a timely and accurate manner while adhering to departmental procedures
• Processing invoices for payments
• Comparing purchase orders, prices, terms of payment, and other charges
• Processing transactions and performing accounting duties such as account maintenance, recording entries, and reconciling books of accounts
• Working with the estimating/operations team to ensure that all bids are coordinated and completed in a timely manner.
• Coordinate with other members of the finance and operations teams to produce better business outcomes.
• Perform other duties as assigned

• Strong analytical and problem-solving skills and quantitative background
• Ability to prioritize, organize, and multi-task effectively
• Must be highly motivated and able to work independently while maintaining a sense of urgency
• Ability to learn new and quickly changing technologies
• Basic computer skills
• Strong work ethic and demonstrated teamwork skills
• Must have excellent communication skills, a positive attitude, a high energy level, and the ability to work well with people
• Must present a positive, professional image to employees, customers, and clients in all interactions

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