Bookeeper

The Bookkeeper is responsible for supervising the activities within the business office, from general administration and human resources to financial management.

The Bookkeeper is responsible for all bookkeeping procedures including but not limited to AP, AR, payroll collection at rents and maintaining petty cash. The Bookkeeper assists the Executive Director with administrative tasks including record maintenance and preparation of reports to the Home Office.

General Administration

• Open daily mail; respond and route as appropriate.
• Support New Resident Move-In in Process
• Maintain Resident Files
• Cover front desk to provide breaks for the receptionist.
• Implement special projects as assigned by the Executive Director.
• Submit summary of goals and accomplishments in each month-end packet.
• Orders and maintains office supplies, including copier, fax machines, computers and printers.
• Other duties as required by business needs.
• Maintain resident files in accordance with Company policy and state regulations
• Ensure all vendors are covered by valid, binding contract and insurance

Financial Management

• Make bank deposits and email DCR's and/or Special Deposits once completed.
• Collect LOS/Room Charges, Ancillary Charges, Hospital Credits, Move-Out Adjustments and other billed items.
• Prepare and implement rent increase notifications.
• Collect past due rents. Work in conjunction with ED on collection calls/letters as requested.
• Prepare Accounts Receivables (AR) for statements:
• Rent Roll
• Revenue Adjustment Log
• Reconciliation of Revenue
• Accounts Receivable End-of-Month Balance
• Prepaid Rents
• Other duties as required by business needs.

Human Resources Management

• Prepare and submit semi monthly payroll, including garnishments, vacation time, insurance and Retirement Contributions
• Maintain payroll records.
• Maintain and audit employee files in accordance with Company policy and state
• regulations
• Prepares, reviews for completeness and accuracy and submits payroll
• Contacting team members for missing information
• Maintain PTO records
• Manage insurance training
• Manage time clock
• Conduct New Hire Onboarding
• Ongoing maintenance of in-service training & Annual Training records
• Other duties as required by business needs

Resident Case Management

• Assist with resident case management as assigned.
• Other duties as required by business needs.

Job Type: Full-time

Pay: $24.00 - $26.00 per hour

Expected hours: 32 – 40 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Weekends as needed

Ability to Commute:

• Ojai, CA 93023 (Required)

Ability to Relocate:

• Ojai, CA 93023: Relocate before starting work (Required)

Work Location: In person

Salary : $24 - $26