Enrollment Specialist I

JOB SUMMARY: The person in this position will serve as liaison with area high schools and community organizations to plan and implement outreach, recruitment and enrollment, and orientation activities. This person will also advise students on career choices, assist prospective students with career assessments as well as application, registration, enrollment, orientation and financial aid procedures of the college. This person will provide information to students concerning academic, technical and terminal programs of the college, and conduct orientation activities for first semester students.

QUALIFICATIONS:

♦       Two (2) years of postsecondary education from an approved U.S. Department of Education accredited institution required

♦       Associate’s degree preferred

♦       Two years of experience in office or related work preferred

♦       Experience working in student services preferred

DESIRED KNOWLEDGE, SKILLS, AND ABILITIES:

♦       Ability to keyboard at a minimum of 40 correct (net) words a minute for 3 minutes

♦       Knowledge of general office procedures and proofreading (Office Procedures Level II Exam)

♦       Knowledge of word processing and spreadsheet software (Computer Level II Exam)

♦       Must be willing to travel within the College’s service area

♦       Must have reliable transportation

♦       Some evening and weekend travel required

♦       Must have strong interpersonal skills and be able to communicate effectively both orally and in writing

♦       Knowledge of Gadsden State Community College degrees and certificate programs

♦       Knowledge of current employment trends

♦       Knowledge of Family Education Rights and Privacy Act (FERPA)

DUTIES: 

♦       Assists the Director of Enrollment Services to plan and implement student recruitment and enrollment activities for Gadsden State

♦       Assists the Director of Enrollment Services to plan, implement, and supervise pre-enrollment orientation for new students

♦       Represents Enrollment Services within the service area and conducts public relations efforts to promote the College and its programs including outreach activities for schools, community agencies & businesses, high school relations and adult student recruitment

♦       Provides career development guidance, and acts as College Career Coach, for middle, high school, and non-traditional students with emphasis on general education and career technical programs at Gadsden State

♦       Assists the Director of Enrollment Services to develop and implement workshops, seminars and recruitment activities; assists with the development of marketing strategies

♦       Assists the Director of Enrollment Services to collect and analyze data relevant to recruiting, enrollment and retention outcomes and evaluate overall program effectiveness

♦       Prepares reports, recruitment materials and formal presentations for Enrollment Services and meets all goals/objectives, and timelines

♦       Schedules, coordinates, and hosts college campus tours and visits for middle and high school students

♦       Establishes and maintains effective communication with secondary school Career Coaches and school personnel within the service area

♦       Attends conferences, workshops, ACCS meetings, community events and professional development events

♦       Maintains a working knowledge of Alabama Transfers, OneACCS and other related resources and software to assist students in its use

♦       Assists with coordinating books, supplies and tools for dual enrollment students

♦       Assists with awarding scholarships using workforce development grant procedures

♦       Ensures students have all documents required for admissions clearance; assist with clearing students for registration

♦       Follows up with students to correct issues preventing admissions / registration

♦       Assists prospective students with the scholarship application process

♦       Collaborates with the Coordinator of Dual Enrollment to plan dual enrollment workshops for high school counselors, dual enrollment nights for families, and oversee end-of-semester completion activities

♦       Serves as a liaison with school districts, college administration, and division chairs regarding dual enrollment

♦       Assists the Coordinator of Dual Enrollment with orientation, registration and check-in events

♦       Maintain a general knowledge of available student resources including academic support, tutoring and student activities 

♦       Maintains reports of academic progress for each dual enrollment student

♦       Coordinates the implementation of dual enrollment on-site courses

♦       Complies with all policies of the Alabama Community College System and the College

♦       Performs other duties as assigned

Note: The intent of this description is to provide a representative summary of the essential functions that will be required of positions given this title and should not be construed as a declaration of specific duties and responsibilities of any particular position. Employees will be assigned specific job-related duties through their hiring departments. Specific job-related duties assigned by hiring departments shall be consistent with the representative essential functions listed above and shall not be construed as expanding a particular position’s role, scope, FLSA status, or grade.

PROJECTED STARTING DATE:

April 2025

SALARY: Salary Schedule E-3, Grade 04 – $39,759 - $57,251. Salary will be based on VERIFIED education and years of VERIFIED related experience that is stated on the initial job application only.

APPLICATION DEADLINE:

March 11, 2025– 4:00 P.M.

APPLICATION PROCEDURE:

Only complete application packages will be given consideration for employment. Complete package consists of (a) Gadsden State Community College application, (b) letter of interest, (c) current resume; and (d) copies of transcripts of postsecondary education.

Application materials must provide documentation that the applicant meets all minimum qualifications.

APPLICATIONS MUST BE FILED ONLINE AT: https://www.gadsdenstate.edu/about-us/employment.cms

IF AT ANY POINT YOU HAVE PROBLEMS COMPLETING YOUR APPLICATION, CONTACT THE HUMAN RESOURCES DEPARTMENT AT GADSDEN STATE (jobs@gadsdenstate.edu).

Please Note:

•  ALL APPLICATION MATERIALS MUST BE ELECTRONIC- It is recommended that you have digital (such as pdf) copies of your cover letter, resume, employment verification documents (if applicable), ALL required transcripts, and any other document identified in the vacancy announcement ready when you begin the on-line application process. You will be given the opportunity to upload these during the process.

•  When you finish the steps to apply, you will receive an on-screen notice that you have successfully applied. HOWEVER, this notice does not mean your application materials are complete in accordance with the vacancy announcement.

All correspondence with applicants regarding the College's search process will be sent via e-mail. If you need technical assistance, such as resetting your password or browser access issues after reviewing the instructions, please contact:

NEOGOV Customer Service:

Monday-Friday

8:00 am - 5:00 pm PST

(855) 524-5627

Applicants must adhere to the College’s prescribed interview schedule and must travel at their own expense. Application materials are considered privileged and confidential and will be used for employment purposes only.

Gadsden State Community College is an equal opportunity employer. It is the official policy of the Alabama Community College System, including postsecondary institutions under the control of the Board of Trustees, that no person in Alabama shall, on the grounds of race, color, disability, sex, religion, creed, national origin, age, or other classification protected by Federal or State law, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity or employment. Gadsden State will make reasonable accommodations for qualified disabled applicants or employees. More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process. The College reserves the right to withdraw this job announcement at any time prior to the awarding. Any offer of employment is contingent upon a satisfactory criminal background investigation. This employer participates in E-Verify.