Assistant Property Manager

bankrollJOB TITLE: Assistant Property Manager

DEPARTMENT: Property Management

REPORTS TO: Senior Portfolio Manager

Company background

Gaetani Real Estate (GRE) has been providing professional property management services to San Francisco Bay Area property owners for over 75 years. We take the hassle and worry out of owning commercial and multi-unit residential properties with a suite of customized property management services backed by three generations of knowledge and experience.

We create value and elevate peace of mind through steadfast and professional property management. We are seeking people who continually put our align with our principles—integrity, grit, accountability, humility, and compassion—and put our values to action.

Our Values

• Teamwork—helping one another achieve common goals through effort and collaboration.
• Flexibility—The ability to adapt your approach to a situation based on new information and changing priorities.
• Dependable—Consistently meeting obligations and making good on promises.
• Relationships—Creating authentic connections with our stakeholders through acts of genuine care and professionalism.
• Respect—Always striving to understand one another’s perspectives and priorities, which enables us to treat others the way they wish to be treated.

About the job

GRE is looking for an assistant property manager to support a team of property managers in maintaining all aspects of property operations. This is an excellent opportunity for someone looking to further their career in property management. The ideal candidate is resourceful, has a sense of urgency, and can quickly pivot as priorities change.

Responsibilities

Administrative

• Key management—make copies, label, prepare for pick-up, and organize cabinets
• Ensure AppFolio records are accurate and up-to-date including conducting annual audits of all resident records.
• Prepare property management agreement (PMA) for signatures via DocuSign
• Retrieve documentation for legal cases
• Establish and terminate property vendor services
• Track, triage, monitor, and resolve notice of violations to ensure timely abatement as directed from portfolio manager.
• Coordinate maintenance repairs for residents promptly

Field

• Post pre-approved notices
• Perform move-out/in inspections
• Create turnover scope of work and connect with approved vendors to ensure timely complete in accordance with GRE and owner standards
• Program building entry systems
• Onsite meetings with vendors, inspectors, appraisers, etc.
• Collect quarters from laundry machines and prepare for bankroll

Required skills and abilities

• Skilled at building and maintaining strong and respectful professional relationships
• Strong attention to detail
• Works well under pressure while staying committed to GRE’s principles and values
• Strong written and verbal communication skills

What we are looking for:

• High school diploma or equivalent (college degree preferred)
• Must have a reliable vehicle with a valid drivers license and clean driving record
• Proficient with basic computer programs such as Microsoft Word, Excel, and Outlook
• 1-3 years of administrative experience in a fast-paced environment

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Gaetani Real Estate is proud to be an equal opportunity employer and does not discriminate in employment opportunities or practices on the basis of race, color, religion, creed, sex, national origin, age, disability, marital status, pregnancy, childbirth, breastfeeding or related condition, ancestry, medical condition including genetic characteristics, veteran or military status, sexual orientation, gender expression, or any other characteristic protected by law. Gaetani Real Estate is also committed to compliance with all fair employment practices regarding citizenship and immigration status. Pursuant to the San Francisco Fair Chance Ordinance, we will consider employment for qualified applicants with arrest and conviction records.

Job Type: Full-time

Pay: Up to $35.00 per hour

Expected hours: No less than 40 per week

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Ability to Commute:

• San Francisco, CA 94118 (Preferred)

Ability to Relocate:

• San Francisco, CA 94118: Relocate before starting work (Preferred)

Work Location: Hybrid remote in San Francisco, CA 94118

Salary : $35