What are the responsibilities and job description for the Construction Project Coordinator position at Gahagan & Bryant Associates Inc?
Construction Project Coordinator
GBA Facility Services is dedicated to building the critical environments common in the pharmaceutical, biotech, mission-critical, and other regulated industries. We provide pre-construction consulting, general contracting, design-build, and construction management at-risk services. GBA Facility Services is headquartered in Lenexa, Kansas with field offices throughout the United States.
We are currently looking for a highly organized individual who has a strong attention to detail to support our team. This individual will work on a wide variety of job responsibilities supporting multiple project managers as well as executive management. This position will act as a coordination hub for the department assisting multiple staff members and helping to ensure all parts and pieces are managed to deadlines. The ideal candidate will have a positive customer focus assisting both internal employees and external clients. An individual with a "can do" attitude is essential to creating and maintaining a positive work environment. If you see yourself thriving in a position like this, we encourage you to apply!
Responsibilities :
- Provide project accounting support to Project Managers
- Support Executive Leadership Staff
- Assist Project Managers with project estimates, proposals, and sub-consultant contracts by offering editing and accuracy reviews.
- Maintain and update contract documents in AIA software
- Organize procedures to maintain office efficiency and quality of documents, reports, letters, and specifications.
- Manage project documentation controls - submittals, RFI's, proposal requests, etc.
- Proficient with tracking and reporting of Certified Payrolls, both for internal staff as well as with subcontractors and vendors.
- Assist with various office administration tasks as needed including, answering calls, coordinating group meetings, office events, conference registration coordination, travel arrangements, etc.
- Coordination of licensing and registrations
- Manage field staff per diem paperwork
- Plan and coordinate company engagement events and initiatives
- Track and maintain office supplies
- Complete expense reports for company card usage
- Other duties as assigned
Requirements :
