What are the responsibilities and job description for the Administrative Assistant (Front Desk) position at GAIL & RICE GROUP?
Job Details
Job Purpose & Responsibilities
Job Purpose
The Administrative Assistant supports the operations of Strategic Communication Group, Inc. and its subsidiaries by providing administrative support to the accounting department. The person in this position is responsible for a wide range of duties while at the front desk, including serving as the first point of contact for clients and guests, managing incoming calls, assisting with routine clerical and administrative support work, and assisting with special projects. This entry-level position allows the successful candidate to have the opportunity to interface with all companies and departments while demonstrating a positive work ethic and attitude.
Responsibilities
- Answer phones and greet visitors
- Schedule and prepare conference rooms for meetings
- Oversee courier service receipt and distribution
- Set up new job numbers Dynamics
- Run job transaction reports in Dynamics
- Reconcile various vendor and credit card accounts
- Prepare communications, such as memos, emails, invoices, reports and other correspondence
- Provide administrative assistance to all departments and assist with special projects
Skills & Qualifications
Preferred Skills & Qualifications
- Professional demeanor with strong interpersonal skills
- Positive and engaging attitude with a flexible personality and creative problem-solving abilities
- Excellent verbal and written communication skills
- Strong PC skills, including Microsoft Office Suite
- Self-starter with an ability to multi-task
- Ability to handle confidential information with discretion
Attention to detail, organization and time management
