What are the responsibilities and job description for the Administrative Assistant position at Gainor Staffing?
Our client, an established global Real Estate asset manager, is seeking an Administrative Assistant to support their legal team! This position is fully on-site at their beautiful office in Manhattan.
Job Responsibilities
- Review documents and request or add signatures as required
- Prepare documents for meetings with internal and external stakeholders
- Proofread documents for accuracy
- Extensive legal invoicing
- Calendar management and scheduling
- Coordinate travel arrangements for quarterly board meetings (flights, hotel, catering, transportation)
- Create expense reports
- Project management (Approval routes, workflow, etc.)
- Collaborate with the legal coordinator to anticipate the department needs
- Perform administrative tasks such as copying, scanning, and mailing
- Perform other duties as assigned
Skills and Qualifications
- Bachelor’s degree
- 2 – 5 years of Administrative Assistant or Paralegal experience
- Current Notary Public or willingness to become a Notary within 6 months of start date
- Expert in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)
- Ability to handle confidential information with proper discretions
- Experience with Concur and legal document management is preferred
- Excellent written and verbal communication skills
- Strong time management and organizational skills with the ability to anticipate needs
- Excellent interpersonal skills
Salary: $90,000 - $100,000 OT based on experience
Gainor provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.
Salary : $90,000 - $100,000
