What are the responsibilities and job description for the Administrative Assistant position at Gainor Staffing?
Our client, an established law firm, is seeking an Administrative Assistant to join and support their team! This position is full-time onsite at their beautiful office in Chicago, IL.
Job Responsibilities
- Enter time and submit expense reports for attorneys
- Process billing memos
- Perform other administrative duties including scanning documents, blacklining, preparing mail for shipping, handle all incoming mail
- Proofread and edit documents as needed
- Work with attorneys on other tasks that require special instructions
- Maintain all general files
- Greet and welcome clients and visitors
- Calendar management for attorneys (scheduling appointments, court dates, conference calls, travel)
- Attend scheduled training sessions
- Perform other duties as assigned
Skills and Qualifications
- 5 years’ experience in a professional environment
- Bachelor’s degree and prior law firm experience is preferred
- Proficient in Mac OS and Microsoft office
- Ability to work in a collaborative environment
- Superior written and verbal communication skills
- Excellent organizational and prioritization skills
- Strong typing, grammar, spelling, and punctuation skills
Salary Range: $70,000 to $90,000 based on experience
Gainor provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.
Salary : $70,000 - $90,000
