Executive Assistant

Our client, a premier real estate investment management company, is seeking an Executive Assistant to join their team! The position is hybrid and based part of the week in their Chicago, Illinois office.

This role supports senior level executives who travel frequently, therefore, travel coordination experience is a must!

Company offers excellent health insurance, 401k with match, and generous PTO! The position is paid OT and bonus eligible.

Job Responsibilities

• Coordinate extremely heavy travel arrangements and itineraries (booking flights, accommodations, ground transportation, itineraries)
• Process expense reports
• Heavy calendar management
• Answer and screen telephone calls
• Organize meetings (conference room, catering, technology needs, etc)
• Prepare PowerPoint presentations and Excel workbooks
• Manage all outgoing correspondence
• Ship and receive packages using multiple carriers
• Create and maintain accurate files
• Perform other duties as needed

Skills and Qualifications

• Bachelor’s degree
• 7 years’ experience, preferably in financial services
• Strong written and verbal communication skills
• Experience with travel management
• Ability to work independently with minimal direction, be a self-starter
• Excellent judgement and decision-making skills
• Proficient in Microsoft Office and Concur

Salary Range: $105,000 - $120,000 based on experience

Gainor provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.